How to understand Spanish receipts

How to understand Spanish receipts

We’ve all seen and handled plenty of receipts in our life. Receipts are used to track spending, to split the total amount among friends or, on a business perspective, to keep track of expenses and overall accountability. However, even though receipts are everywhere in our daily life, there is no international standard on how receipts are structured. Understanding a receipt that is from your own country can sometimes already be a nightmare, let alone understanding a receipt from a foreign country. As an international business traveler, you’re likely to face foreign receipts at some point. In this blog we will explain everything related to Spanish receipts, so you will no longer have any doubts about where to find the information you are looking for!

What data is included in a Spanish receipt and what data is mandatory?

A receipt is nothing more than a document that serves to verify that a payment was made for a service or product. Normally there are two versions of the receipt: the original version, delivered to the customer, and the duplicated version, which remains in the hands of the merchant. Although almost every receipt is unique, there is some information that must be included in all receipts. Below we list the mandatory data for all Spanish receipts, both in English and Spanish, so you can easily understand and identify them in your receipt:

  1. Name of merchant (Nombre del establecimiento).
  2. Address of merchant (Dirección del establecimiento).
  3. Tax Identification Number of merchant (NIF del establecimiento).
  4. Date and time of purchase (Fecha y hora de la compra).
  5. Line items purchased or description of services (Desglose de los artículos comprados o descripción del servicio).
  6. Unit price of the different items (Precio unitario de los diferentes artículos).
  7. Total amount (Importe total).
  8. Percentage of VAT (Porcentaje del IVA aplicado).

For a better understanding you can find a visual example of a Spanish receipt below. We have marked in green the mandatory data, but you can also see that we have marked some items in orange. These items consists of extra information that this particular merchant includes in its receipts as the logo, opening hours, telephone number, item count, payment method, name of shop assistant, cash register number, shop number, additional text and barcode: 

With the information provided and the help of the visual example, we hope Spanish receipts are now much clearer for you. Next time you obtain a Spanish receipt and have to process it for your company’s administration, you will know where to find the relevant data!

How can Klippa help you here?

The processing of only one receipt from Spain might not be complicated nor tedious. However, if you run a business you might find yourself with the duty of having to process much more than just a few receipts, which turns out not to be handy. At Klippa we know that the expense management is a crucial part of your business and we want to help you. Klippa can automatically process receipts for you, so you can save time that you can invest in growing your business. Klippa uses OCR technology, so processing is done automatically in just a few seconds! You can find out more about Klippa Expense Manager or our OCR technology. If you have any questions or would like to receive more information, send us an email at support@klippa.com.

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