invoice OCR

Proof of Employment (PoE) OCR

Enhance the effectiveness of the administrative processes in your organization with data extraction and Proof of Employment (PoE) OCR scanning. Start processing PoEs automatically and safely with Klippa. Powered by machine learning.

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Proof of Employment Documents

Many documents can serve as a Proof of Employment. It varies across the globe. Our OCR engine is trained to process a wide selection of documents, including the ones below. 
Letters of Employment
A Letter of Employment must include employee’s details, start date, job title, and salary.
Employment Agreements
Signed original employment agreement with the current company may suffice as a PoE.
Bank Statements
Bank statements need to show a history of regular payments coming into the bank account. 

Payslips can be accepted as PoEs since they demonstrate the salary earned. 

What we can do with Proofs of Employment

Our machine learning technology can automate many PoE-related business processes via our APIs and SDKs.
Proof of Employment scanning
Format conversion and scan quality improvement
Image to text and JSON with OCR
Data extraction on Proofs of Employment
Classification of Proofs of Employment
(Cross) validating PoE data
Regulatory compliance checks
Digitize archives and workflows

Proof of Employment data extraction

An image speaks more than a thousand words. Below is an example of the three steps our OCR engine takes to automatically extract data from Proofs of Employment.

Uploading Proofs of Employment to the OCR API

The first step is providing a picture or a PDF file of a Proof of Employment to our API. This is typically done from a mobile app or a web application.

The document can be sent cropped or un-cropped (with background). If the scan is sent uncropped, the Klippa API will automatically crop the document. The Klippa PoE scanning SDK can also be used in mobile apps. 

Image to text using OCR

As soon as a picture or PDF is received, it is converted to a TXT file by our engine. In this step all the text from the document is extracted, but not yet structured.

Getting JSON output from the API

The Klippa Parser takes the TXT gained from the OCR in step 2 and converts it into structured JSON using machine learning. The JSON is then returned as output from the API. From here the Proof of Employment can easily be processed into your database. 

Every field on the document can be captured, including the company name, duration of the contract, signatures from both parties, and many more. 

Klippa OCR can help you process Proof of Employment to verify your customers’ current employment status fast and efficiently while flagging possible fraud attempts.
Reduce cost
Spend less on processing Proofs of Employment by using Klippa.
Improve speed
Process Proofs of Employment automatically within seconds.
Reduce errors
Prevent manual data entry errors with high quality data extraction on Proofs of Employment.
Prevent fraud
Automatically recognize errors, duplicates and fraud.
What Proof of Employment fields are extracted?
In general, all data fields from a Proof of Employment can be extracted. To give you an idea, we listed some examples below. The extracted data fields can be customized for each customer. Additional fields can be extracted on request.
Street address
Postal code
State, province or area
Employee name
Date of birth
Company name
Company address
Role description
Start date
Contract type
And many more fields
Find duplicates via image hashing
Identify fraudulent documents via crosschecks
Let's talk over the phone!
We love to explain more about Klippa via a short phone call. If you want us to call you back, just pick a date and time that suits you best.
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We are available for calls in English, Spanish, French, German and Dutch during office hours (CET time zone). You can reach us at +44 330 828 0642.

Frequently Asked Questions

What does Proof of Employment OCR cost?
The pricing structure for Klippa PoE capturing depends on the amount of fields and the document volume. Both pay per use and monthly licenses are available. Get in touch with our product specialists to get a pricing quote.
What types of Proofs of Employment are supported?
There are many formats and variety of documents that are accepted as Proof of Employment in the world. One country may approve a payslip as PoE and some others employment verification letters.

In general, we support all these types because Klippa is not template-based, but deep-learning based. 

In case you wonder if we support a certain PoE document or have any other question, feel free to contact us. Klippa can always train its engine on your documents to ensure support for all data fields you need. 
What kind of clients are using Klippa?
Klippa’s engine extracts as much data as possible from Proofs of Employment via OCR and machine learning. We support many different types of clients because our engine is exceptionally versatile. 

Our Proof of Employment OCR is used by clients such as governments, recruiting companies, legal institutions, and financial institutions.  
What languages does Klippa support?
All European languages are supported. Our engine performs best on PoEs in English, Dutch, Norwegian, Danish, Swedish, Finnish, Italian, Portuguese, Spanish, German, Hebrew and French. Other languages can be supported on request, we’d just need to train our machine learning models.
Is Klippa PoE processing GDPR-compliant?
All the services that Klippa offers are fully GDPR-compliant. By default, we use ISO-certified servers within the European Union for processing. If you are not located within the EU, we can also set up servers in a region of choice. 

Next to that, a data processor agreement is in place. We do not store any of your or your customers’ data after processing.
Can Klippa convert Proofs of Employment to CSV, XLSX, XML or JSON?
Yes we can. Klippa takes pictures of Proofs of Employment, or their PDF equivalents, and converts them to readable text using OCR. 

From there we use machine learning to turn the text into structured data. Most of the time we use JSON for this, but depending on your preferences we can also convert PoEs to CSV, XLSX or XML.
Please feel free to ask all your questions.
 Get in touch by email, phone or chat!
+31 50 2111631

What is a Proof of Employment ?

Proof of Employment (PoE) is often in the form of an Employment Verification Letter provided by an employer citing that a person has a working relationship with the employer. 

The letter contains essential information such as the name of the employer, company name, the length of the employment contract, employment status, and an employee’s details.

Financial institutions, future employers, governments, and legal institutions can require Proof of Employment for identification and verification purposes.

As your verification requests grow, an automated process with our Klippa OCR can help your organization save money and speed up PoE processing significantly.

Did you know that apart from proof of employment, Klippa OCR can scan other types of HR documents, such as employer statements, motivational letters, and resumes? Contact us for more information.