Proof of Residence OCR

Enhance the effectiveness of your organization with Optical Character Recognition (OCR) and data extraction. Process Proofs of Residence (PoRs) safely and quickly with Klippa. 
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Proof of Residence Documents

Many documents can serve as a Proof of Residence. It varies across the globe. Our OCR engine is trained to process a wide selection of documents, including the ones below. 
Utility Bills

This category includes gas, water, electricity, landline phone, and internet bills no older than three months.
Rental Agreements
Rental agreements which are complete and signed have to contain the full name and address.
Bank Statements
Bank statements containing full names and addresses must be less than three months old.

Payslips showing the name and address of the payment recipient may be accepted as Proof of Residence.

What we can do with Proofs of Residence

Our machine learning technology can automate many PoR related business processes via our APIs and SDKs.
Proof of Residence scanning
Format conversion and scan quality improvement
Image to text and JSON with OCR
Data extraction on Proofs of Residence
Classification of Proofs of Residence
(Cross) validating Proof of Residence data
Regulatory compliance checks
Digitise archives and workflows

Proof of Residence data extraction

An image speaks more than a thousand words. Below is an example of the three steps our OCR engine takes to automatically extract data from Proofs of Residence.

Uploading Proofs of Residence to the OCR API

The first step is providing a picture or a PDF file of a Proof of Residence to our API. This is typically done from a mobile app or a web application.

The document can be sent cropped or uncropped (with background). If the scan is sent uncropped, the Klippa API will automatically crop the document. The Klippa PoR scanning SDK can also be used in mobile apps. 

Image to text using OCR

As soon as a picture or PDF is received, it is converted to a TXT file by our engine. In this step all the text from the document is extracted, but not yet structured.

Getting JSON output from the API

The Klippa Parser takes the TXT gained from the OCR in step 2 and converts it into structured JSON using machine learning. The JSON is then returned as output from the API. From here the Proof of Residence can easily be processed into your database. 

Whether you are processing PoRs to verify your customers’ current residence or identity, Klippa OCR can help you do it securely and efficiently.

The example on the left is a simplified example and does not include all data fields. Every field on the label can be captured, including the line items.
Reduce cost
Spend less on processing Proofs of Residence by using Klippa.
Improve speed
Process Proofs of Residence automatically within seconds. Perfect for your KYC process.
Reduce errors
Prevent manual data entry errors with high quality data extraction on Proofs of Residence.
Prevent fraud
Automatically recognize errors, duplicates and fraud.
What Proof of Residence fields are extracted?
In general, all data fields from a Proof of Residence can be extracted. To give you an idea, we listed some examples below. The extracted data fields can be customized for each customer. Additional fields can be extracted on request.
Street address
Postal code
State, province or area
First name
Date of birth
Start Date
Issuer’s name
Issuer’s address
Date signed
And many more fields
Find duplicates via image hashing
Identify fraudulent documents via crosschecks
Let's talk over the phone!
We love to explain more about Klippa via a short phone call. If you want us to call you back, just pick a date and time that suits you best.
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We are available for calls in English, Spanish, French, German and Dutch during office hours (CET time zone). You can reach us at +44 330 828 0642.

Frequently Asked Questions

What does Proof of Residence OCR cost?
The pricing structure for Klippa PoR capturing depends on the amount of fields and the document volume. Both pay per use and monthly licenses are available. Get in touch with our product specialists to get a pricing quote.
What types of Proofs of Residence are supported?
There are many formats and various documents that are accepted as Proof of Residence in the world. Some countries accept utility bills (water, gas, electricity, internet), while others only accept rental agreements.

In general, we support all these types because Klippa is not template-based, but deep-learning based. 

In case you wonder if we support a specific format of PoR or have any other questions, feel free to contact us. Klippa can always train its engine on your documents to ensure support for all data fields you need.  
What kind of clients are using Klippa?
Klippa’s engine extracts as much data as possible from PoRs via OCR and machine learning. We support many different types of clients because our engine is exceptionally versatile. 

It is most commonly used by clients such as governments and those in the banking, online brokerage and insurance industry. 
What languages does Klippa support?
All European languages are supported. Our engine performs best on proofs of residence in English, Dutch, Norwegian, Danish, Swedish, Finnish, Italian, Portuguese, Spanish, German, Hebrew and French. Other languages can be supported on request, we’d just need to train our machine learning models.
Is Klippa Proof of Residence capturing GDPR-compliant?
All the services that Klippa offers are fully GDPR-compliant. By default, we use ISO-certified servers within the European Union for processing. If you are not located within the EU, we can also set up servers in a region of choice. 

Next to that, a data processor agreement is in place. We do not store any of your or your customers’ data after processing.
Can Klippa convert Proofs of Residence to CSV, XLSX, XML or JSON?
Yes we can. Klippa takes pictures of Proofs of Residence, or their PDF equivalents, and converts them to readable text using OCR. 

From there we use machine learning to turn the text into structured data. Most of the time we use JSON for this, but depending on your preferences we can also convert PoRs to CSV, XLSX or XML.
Please feel free to ask all your questions.
 Get in touch by email, phone or chat!
+31 50 2111631

What is a Proof of Residence?

 Proof of Residence (PoR) is a document used to confirm where a person lives that must include both a person’s full name and address. Often it must be sent by a recognized authority with name, logo, address, and other information to ensure validity. 

Most commonly, documents used as Proof of Residence are utility bills, bank statements, payslips, and rental agreements no older than three months. It varies as each organization and country can have different rules and stipulations.

Often these documents are not designed to deter fraud as they are easy to falsify. As Proofs of Residence come in many forms, the back office can be overloaded with a time-consuming burden. These extended processes of verifying Proof of Residency can reduce customer conversions.

With Klippa Proof of Residence OCR, your organization can reduce processing time through automation and detect fabricated documents.

Did you know that apart from proof of residence, Klippa OCR can scan other types of legal documents, such as CoC extracts, contracts, bylaws, and permits? Contact us for more information.