KLIPPA SPENDCONTROL | INVOICE PROCESSING
A fully digital invoice processing process including OCR, mobile and web application, approval workflows, and integration with your accounting system.
Digital invoice processing, how does it work?
From submitting digital invoices to booking into your ERP system, in Klippa SpendControl everything can be customized to your needs.
Submit your invoices via app, web, or mailbox
Submit your invoices via the mobile app, web environment, or automatically forward them to your Klippa mailbox. Each option features Klippa’s proprietary OCR technology.
OCR extracts data and fills in recognized fields automatically
OCR helps with populating recognized fields such as relationships, invoice number, invoice date, total amount, VAT amount, and currency.
Authorize with multiple approval layers
Authorization flows give you advanced approval options with variable or fixed approval sequences.
Approve your invoices
As a manager, you easily approve expenses in the app or via the web application. Required fields ensure that only complete expenses are submitted for approval.
Integrate with your accounting or ERP system
Your invoices are added to your to-do list. Then, book your invoices to your accounting or ERP system using the same booking logic as your system.
Frequently Asked Questions
How to add my invoices to Klippa?
Klippa supports a variety of ways to add invoices. Most companies receive their invoices in an inbox, which is why we created a unique Klippa email to which you can forward your emails. All data will be extracted from the email or attachment(s) and added to the Klippa dashboard. Do you have invoices stored on your computer? That’s not a problem! Just add them manually to Klippa. In case you receive invoices on paper, just use the Klippa App to scan the file.
Does Klippa support multiple administrations?
Yes, Klippa supports multiple administrations. Actually, there is no limit on it. With an API integration we sync your available administrations in Klippa. A different route is that we run separate imports.
Does Klippa apply text recognition (OCR)?
Yes, we do! We apply text recognition with the highest recognition rate possible. The technique we use is OCR, which stands for Optical Character Recognition. After each scan we extract the data within seconds including:
– The merchant name
– The invoice date
– The total amount
– The VAT percentage
– The VAT amount
Is it possible to download reports or files?
Creating reports and exporting them in a preferred file is not an issue. You can create your own template in PDF, XLSX, CSV, and UBL. We also offer statistics for management purposes in the Klippa dashboard.
How do the approval workflows work?
Klippa uses a multi-level approach for approving invoices. You can create fixed approval flows in the settings as well as assign invoices to flows once they come in. Depending on your user rights in Klippa you can do specific tasks such as record invoices in your accounting system.
Would you like to set up specific workflows? That’s not a problem. Klippa can help you route invoices to the right approver(s).
Does Klippa have a mobile application?
Yes, Klippa has a mobile app for both Apple and Android. The Klippa App can be used to scan and approve invoices on the go. You will find the assigned invoices in your to-do list of the app.
Can I integrate Klippa with my accounting or ERP system?
Yes, over the years Klippa has become software partners with a variety of accounting and ERP systems. In many cases there is an API integration, which syncs the data both ways. Klippa also offers intelligent export/import files to create your journal entries.
How does the implementation work?
Klippa is plug & play! Our helpdesk articles will guide you in setting up in your account. Would you rather get help from a product specialist? That’s not a problem, we can have your account set up in 48 hours.