Klippa SpendControl | Invoice Processing

Process Invoices in Seconds, not Minutes

Easily manage invoice processing with automatic data extraction, quick approvals, and smooth integration with your accounting system — on the go or at your desk.
70% time saving through automation
Scoring 4.7 out of 5 on Capterra & GetApp
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Trusted by 1000+ innovators and finance leaders worldwide

Leave Manual Invoicing Behind, 
Use Efficient Invoice Processing Software

Transform Your Invoice Workflow
No more piles of invoices thanks to 
automatic extraction and categorization.
Simplify Your Approval Process
Customize your approval process for a fast, paperless, and effortless experience.
Stay on Top of Your Finances
No more last-minute surprises with full transparency on pending invoices. 
Cut Errors and Free Up Your Time
Eliminate manual entry mistakes with OCR. 
Get reminders and alerts to stay on track.

Happy Employees at Digital Agency Label A Thanks to SpendControl

“Supplier invoices are digitally recorded, authorized, and processed in one user-friendly platform.” 
Processing within seconds
Supplier invoices and expense claims in one solution
Product specialists to solve challenges together

Why Modern Finance Teams Choose SpendControl

  • 99%

    correct data extraction by Klippa’s leading OCR
  • 70%

    of time saving on processing
  • 100%

    insights into your operational expenses
  • 20+

    integration possibilities
    to connect with
Automated collective reports for invoice processing thanks to OCR

Automated Invoice Processing

Say goodbye to tedious manual data entry. Save over 70% on management time with digitized workflows that extract, categorize, forward, and archive invoices automatically.  
Upload invoices mobile, online or by email
Process multiple invoices at the same time
Exchange currencies at the daily or own exchange rate
Flexibly split or combine invoices

Full Control and Transparency

Monitor expenses and avoid unnecessary costs with our platform’s comprehensive control functions for efficient financial management.
View expenses by category, person, or department
Prevent duplicate or fraudulent invoices
Automatically fill in vendor data and check IBAN
Set up customized approval guidelines
Full control over invoices thanks to real-time insights and dashboard
OCR software

Invoice Processing in 
Your Corporate Style

Our solutions are available as white label, with your house style and custom integrations. Integrated OCR technology and comprehensive training provide the highest accuracy and support. Your own app, domain, and style.
Multi-layered invoice approval processes

Smooth Invoice Validation

Speed up your invoice approval and validation with our flexible workflows. Save time and optimize your processes through automation and user-friendly functions.
Set up variable or fixed approval workflows
Use intelligent accounting suggestions
Automatically allocate approvers based on own rules
Verify invoices at any time on mobile or online

Direct integration and archiving

Ensure effortless month-end closing with seamless integration into your accounting and ERP systems, and benefit from secure and flexible data processing.
Synchronize data with ERP & accounting system
Export invoices in various formats
Store documents securely in the cloud for 10 years
Self-learning booking suggestions based on history
Integration with ERP and accounting software

Made To Integrate With

See all of our integrations.

Digital Invoice Processing
in 3 Simple Steps

Simplify invoice processing and authorization in three easy steps: upload your invoices via app, web or mailbox, submit them for approval and book them directly into the accounting system.

With SpendControl’s invoice processing software, invoice management becomes a breeze. Find out how it works:

Join 1000+ Finance Teams in Carefree Spend Management

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Klippa allows us to digitally register, approve, and process expenses and invoices in one user-friendly cloud environment.
Tim Lorijn
Financial Director @Label A
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With Klippa, we now save 90% in turnaround time and give the finance department more control over the expense management process.
Leon Backbier
IT Manager @Banijay Benelux
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Employees can now submit their claims directly via the app. Managers approve them, and finance ensures proper receipt allocation.
Hendrik Wimmenhove
Finance Manager @Storm Digital

We Take Your Data Privacy & Security Seriously

Spend Smarter, Not Harder.

Empower your finance team with SpendControl, ensuring they focus on impactful work rather than mundane tasks.

FAQ – Frequently Asked Questions

How to add my invoices and documents to SpendControl?
SpendControl supports a variety of ways to add invoices. Most companies receive their invoices in an inbox, which is why we created a unique Klippa email to which you can forward your emails. All data will be extracted from the email or attachment(s) and added to the Klippa dashboard. Do you have invoices stored on your computer? That’s not a problem! Just add them manually to SpendControl. In case you receive invoices on paper, just use the Klippa App to scan the file. 
Are multiple administrations supported in SpendControl?
Yes, SpendControl supports multiple administrations. Actually, there is no limit on it. With an API integration we sync your available administrations in SpendControl. A different route is that we run separate imports.
Does SpendControl apply text recognition (OCR)?
Yes, we do! We apply text recognition with the highest recognition rate possible. The technique we use is OCR, which stands for Optical Character Recognition. After each scan we extract the data within seconds including:

– The merchant name
– The invoice date
– The total amount
– The VAT percentage
– The VAT amount 
Is it possible to download reports or files with SpendControl?
Creating reports and exporting them in a preferred file is not an issue. You can create your own template in PDF, XLSX, CSV, and UBL. We also offer statistics for management purposes in the Klippa dashboard.
How do the approval workflows of SpendControl work?
SpendControl uses a multi-level approach for approving invoices. You can create fixed approval flows in the settings, as well as assign invoices to flows once they come in. Depending on your user rights in SpendControl you can do specific tasks such as record invoices in your accounting system. 

Would you like to set up specific workflows? That’s not a problem. SpendControl can help you route invoices to the right approver(s).
Does SpendControl have a mobile application?
Yes, SpendControl has a mobile app for both Apple and Android. The Klippa App can be used to scan and approve invoices on the go. You will find the assigned invoices in your to-do list of the app.
Can SpendControl integrate with my ERP or accounting system?
Yes, over the years, SpendControl has become software partners with a variety of accounting and ERP systems. In many cases, there is an API integration, which syncs the data both ways. SpendControl also offers intelligent export/import files to create your journal entries.
How does the implementation work with SpendControl?
SpendControl is plug & play! Our helpdesk articles will guide you in setting up in your account. Would you rather get help from a product specialist? That’s not a problem, we can have your account set up in 48 hours.

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