Easy Data Accessibility with Smart Document Archiving
Explore the Possibilities of Intelligent Document Archiving
You too can elevate your document management systems. Take the first step to a better file storing system and automate document archiving with Klippa.
Maximize Storage Use in Document Archiving Systems
Maintain Regulatory Compliance for Quality Inspections
Reduce Turnaround Time in Day to Day Document Processes
Archiving Documents with Klippa
Don’t let documents overwhelm you. With Klippa’s AI-powered classification software, you can stay ahead of the document game. Seamless integration with our API or SDK.
Upload your document(s) to our DocHorizon engine
The first step is to upload documents or images of documents to our platform. Usually this is done from a mobile app, email, FTP or web application. You can also do it in bulk.
The documents can be sent both cropped (without background) and uncropped (which means with background). If the documents are sent uncropped, our API automatically crops the documents.
Data extraction with OCR
When the documents or images are sent, they are automatically converted to TXT files. All text from the uploaded documents is extracted with the OCR technology, but not yet processed and structured.
Document classification with AI
Klippa’s machine learning algorithms were trained on an extensive data set of more than 1 million documents. So you can trust that any relevant documents will be classified automatically.
After a document is turned into structured data (JSON, CSV, XML, XLSX, UBL, PDF and more) using machine learning and AI, it is classified based on your predetermined rules.
In seconds, you will have accurately classified documents in your searchable digital archive.
After your desired data is extracted and the algorithms classify the documents, it is time for sorting.
To be able to find the documents much easier, they are sorted based on their corresponding type or label, which can always be customized according to your preferences.
The sorted documents are then sent directly into specific folders in your existing software, so you can start using the new and improved document management system at once.
Curious to know more? Get in touch with us or request an API key.
Documents That Klippa Can Archive
Klippa’s document processing solution supports many document types in 150+ languages worldwide.
All documents
Financial
Identity
Legal
Data Fields You Can Extract with Klippa
With our document archiving software, you can extract and categorize the following data fields:
Experience the Benefits of Document Archiving with Klippa
Enhance your document management system with Klippa and enjoy the following benefits.
Reduce cost
Spend less on manually processing and verifying documents in your workflows.
Improve speed
Process documents automatically within seconds to improve turnaround time.
Minimize errors
Prevent manual errors with automated document archiving AI.
Prevent fraud
Automatically recognize errors, duplicates, and fraudulent documents with AI technology.
We Take Your Data Privacy & Security Seriously
“It is extremely pleasant to work together with a party that is as ambitious as we are. The willingness and speed with which Klippa implemented specific modifications for us is impressive.”
Get Started Now!
Let Klippa’s experts show you how you can archive documents accurately within seconds using intelligent automation.
See Other Use Cases Of Klippa DocHorizon
Frequently Asked Questions
What is Document Archiving?Can I Automate Document Archiving?How Can DocHorizon Be Implemented in my Systems?How about Data Privacy and Security?
What is Document Archiving?
Document archiving is the process of placing digitized files in an secure document management system. The documents are first categorized and then sorted based on various factors, for facilitated use.
Document classification is the process of labeling files based on their structure or custom data fields.
Document sorting however, is the process of categorizing and organizing documents based on specific criteria. These categories include document types, client names, dates, and more.
By systematically arranging documents, organizations are more easily able to access and retrieve information in a more efficient manner.
Can I Automate Document Archiving?
Most definitely! Using an AI-powered document archiving software, you can scan and sort documents easily, streamlining work processes but also reducing errors, transforming chaotic workflows into efficient systems.
An AI-powered solution uses technologies such as OCR and NLP, which enable efficient scanning, extraction, and sorting of information, simplifying processes for both employees and machines.
How Can DocHorizon Be Implemented in my Systems?
Our API will be useful for you if you want to build your own information extraction and archiving pipeline and connect it with your existing software systems.
Our SDK, on the other hand, enables you to turn your mobile devices into data capture devices with the ability to digitize documents and successfully archive them in a digital environment. This is useful if you want to add data classification and sorting features to your existing or soon-to-be-released mobile app.
If you’re not yet sure which choice fits you best, take a look at our documentation for more information.
How about Data Privacy and Security?
By default, Klippa does not store any customer data. Data is always processed under a data processing agreement (DPA) and all service from Klippa are compliant with GDPR.
All data transfer is done via secure SSL connections. Our servers are ISO certified and by default are located in Amsterdam, the Netherlands. Getting a custom server on a location of choice is possible in any location worldwide.
On a regular base, our security is tested via third party penetration testing to ensure state of the art security at all times.