OCR & data capturing for email addresses

Improve your organization’s efficiency with OCR & data extraction of email addresses. Choose Klippa’s OCR to easily extract email addresses from documents. Powered by machine learning.

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Klippa’s OCR software for email addresses

Our machine learning technology automates many business processes requiring email addresses via our API and SDKs. Klippa’s OCR can extract and process email addresses from all kinds of documents.

Our software is accurate and reliable. Klippa’s email address OCR saves time and money!
Email address scanning and recognition
Email extraction to text, CSV, XLSX or JSON with OCR
Email extraction from documents and images
(Cross) validating  email address data with databases

How does email address extraction work?

Below is an example of the three steps our OCR software follows to automatically extract email addresses from documents and images.
Bank statement OCR for BIC

Step 1 : Upload a document or image to the API

The first step is to provide an image or PDF file of a document containing an email address to our API. Usually this is done from a mobile app, email, FTP, or web application.

The document can be sent both cropped (without background) and uncropped (with background). If the image is sent uncropped, our API automatically crops it to the right size. There is also a possibility to use the Klippa scanning SDK in mobile apps.  
image to text ocr for BIC

Step 2 : Image to text with OCR

As soon as an image or PDF with an email address has been submitted, it is converted to a TXT file. In this step, all text from the document is extracted, but not yet structured.

Step 3: JSON output from the API

The Klippa parser takes the TXT gained in step 2, and converts it into structured JSON by using machine learning. The JSON is returned as output from the API. The email address on the document is now extracted.

Now, the field can easily be processed into your database. Whether you are processing email addresses to update CRM systems or to enhance security and privacy by preforming cross-checks with a database, Klippa is here to help you. 

The image on the left is a simplified example of the JSON response. 

Why use Klippa’s data capture software?

Reduce cost
Spend less on extracting email addresses from documents and images.
Increase speed
Process email addresses automatically within seconds.
Reduce errors
Prevent manual data entry errors with high quality extraction of    email addresses.
Prevent fraud
Automatically recognize errors, duplicates, and fraud.
Let's talk over the phone!
We love to explain more about Klippa via a short phone call. If you want us to call you back, just pick a date and time that suits you best.
Klippa - Call Me Back - EN
We are available for calls in English, Spanish, French, German and Dutch during office hours (CET time zone). You can reach us at +44 330 828 0642.
Which documents can you scan for email addresses?
Below is a list of documents from which you can extract      email addresses. This is not an exhaustive list, but depends on what the client requires.
Purchase orders
Logistics documents
Legal documents
Medical documents
Forms and applications
Registration and contact forms
Business cards
Websites and online directories
And many more…

Frequently Asked Questions

What does OCR for email addresses cost?
The pricing structure for Klippa email address capturing depends on the document volume and the page count. Both, pay per use and monthly licenses are available. 

Get in contact with one of our experts or request a quote
Which document types can be processed automatically?
Klippa can extract email addresses from any type of document. Commonly processed documents for email addresses are invoices, applications, and contact forms.
What are common use cases?
Email address extraction can be done for several reasons, for example in email marketing, or for updating CRM systems. 

Manually typing over email addresses into your database is no longer efficient or reliable. Whatever your use case is, you can replace manual data entry with Klippa. 
Which languages does Klippa support?
Klippa supports all European languages. Our engine performs best on documents in English, Dutch, Norwegian, Danish, Swedish, Finnish, Italian, Portuguese, Spanish, German, Hebrew, and French. 

Other languages can be supported on request. We are happy to train our machine learning models to assist you.
Is Klippa email address processing GDPR-compliant?
All services that Klippa offers are fully GDPR-compliant. By default, we use ISO-certified servers within the European Union to process documents.

If you are not located within the EU, we can also set up servers in a region of choice. 

Next to that, a data processor agreement is always in place. We don’t store any of your or your customer’s data after processing. 
Can Klippa convert documents to CSV, XLSX, XML or JSON?
Yes we can.

Klippa takes pictures of documents, or their PDF equivalents, and converts them to readable text using OCR. From there, we use machine learning to turn text into structured data.

Most of the time, we use JSON, but depending on your preference we can also convert documents to CSV, XLSX or XML.
Do you have any questions about Klippa DocHorizon? Get in touch by mail, phone or chat!
+31 50 2111631