Advance Shipping Notice (ASN) OCR & data capturing

Enhance the effectiveness of your organization with Optical Character Recognition (OCR) and data extraction. Process Advance Shipping Notices safely and quickly with Klippa. Powered by machine learning.

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What we can do with Advance Shipping Notices

Our machine learning technology can automate many ASN-related business processes via our APIs and SDKs.
Advance Shipping Notice scanning
Format conversion and scan quality improvement
Image to text and JSON with OCR
Data extraction on Advance Shipping Notices
Classification of Advance Shipping Notices
(Cross) validating ASN data
Regulatory compliance checks
Digitize archives and workflows

Advance Shipping Notice data extraction

An image speaks more than a thousand words. Below is an example of the three steps our OCR engine takes to automatically extract data from Advance Shipping Notices.

Uploading Advance Shipping Notices to the API

The first step is providing a picture or a PDF file of a Advance Shipping Notice to our API. This is typically done from a mobile app or a web application.

The document can be sent cropped or uncropped (with background). If the scan is sent uncropped, the Klippa API will automatically crop the document. The Klippa Advance Shipping Notice scanning SDK can also be used in mobile apps. 

Image to text using OCR

As soon as a picture or PDF is received, it is converted to a TXT file by our engine. In this step all the text from the document is extracted, but not yet structured.

Getting JSON output from the API

The Klippa Parser takes the TXT gained from the OCR in step 2 and converts it into structured JSON using machine learning. The JSON is then returned as output from the API. From here the Advance Shipping Notice can easily be processed into your database. 

Whether you are processing Advance Shipping Notices for international shipping, managing warehouses or compliance checks, Klippa is here to help.
Reduce cost
Spend less on processing Advance Shipping Notices by using Klippa.
Improve speed
Process Advance Shipping Notices automatically within seconds.
Reduce errors
Prevent manual data entry errors with high quality data extraction on ASNs.
Prevent fraud
Automatically recognize errors, duplicates and fraud.
What Advance Shipping Notice fields are extracted?
In general, all data fields from an Advance Shipping Notice can be extracted. To give you an idea, we listed some examples below. The extracted data fields can be customized for each customer. Additional fields can be extracted on request.
Order information
Delivery date and time
Pallet codes
Product details
Location information
Physical details of the consignment
Freight information
Delivery address
Booking reference
Remarks or comments
And many more fields
Find duplicates via image hashing
Identify fraudulent documents via crosschecks
Let's talk over the phone!
We love to explain more about Klippa via a short phone call. If you want us to call you back, just pick a date and time that suits you best.
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We are available for calls in English, Spanish, French, German and Dutch during office hours (CET time zone). You can reach us at +44 330 828 0642.

Frequently Asked Questions

What does Advance Shipping Notice OCR cost?
The pricing structure for Klippa ASN capturing depends on the amount of fields and the document volume. Both pay per use and monthly licenses are available. Get in contact with our product specialists to get an exact quote.
What types of ASNs are supported?
Depending on the EDI standard used, various terms are used to refer to an ASN. In the GS1 EANCOM standard, it is called the DESDAV (despatch advice message), whereas in the ANSI X12 EDI standard it is called the EDI 856 Advance Ship Notice, also sometimes simply called a Ship Notice/Manifest. 

In general, we support all these types of ASNs, but in case you wonder if we support a certain Advance Shipping Notice or have any other question, feel free to contact us.
What kind of clients are using Klippa?
Klippa’s engine extracts as much data as possible from Advance Shipping Notices via OCR and machine learning. We support many different types of clients, because our engine is so versatile. 

It is most commonly used by clients in the logistics, customs and transportation sector.
What languages does Klippa support?
All European languages are supported. Our engine performs best on ASNs in English, Dutch, Norwegian, Danish, Swedish, Finnish, Italian, Portuguese, English Spanish, German, Hebrew and French. Other languages can be supported on request, we’d just need to train our machine learning models.
Is Klippa Advance Shipping Notice capturing GDPR-compliant?
All the services that Klippa offers are fully GDPR-compliant. By default, we use ISO-certified servers within the European Union for processing. If you are not located within the EU, we can also set up servers in a region of choice. 

Next to that, a data processor agreement is in place. We do not store any of your or your customers’ data after processing.
Can Klippa convert Advance Shipping Notices to CSV, XLSX, XML or JSON?
Yes we can. Klippa takes pictures of Advance Shipping Notices, or their PDF equivalents, and converts them to readable text using OCR. From there we use machine learning to turn the text into structured data. Most of the time we use JSON for this, but depending on your preferences we can also convert Advance Shipping Notices to CSV, XLSX or XML.
Please feel free to ask all your questions.
 Get in touch by email, phone or chat!
+31 50 2111631

What is Advance Shipping Notice?

An Advance Shipping Notice (ASN) is a document that provides detailed information about a pending delivery. The purpose of an ASN is to notify the recipient when shipping occurs and provide physical characteristics about the shipment. In this way, the recipient can prepare him- or herself to accept delivery.

An ASN gives information about the date on which the parcel will be shipped, which items are being shipped, how many of each item is being shipped and physical characteristics such as the weight, number of boxes and type of packaging. An ASN also tells the recipient which mode of transportation is being used and provides information about the carrier.

Did you know that apart from advance shipping notices, Klippa OCR can scan other types of logistic documents, such as delivery dockets, proof of delivery, and many more? Contact us for more information.