VAT statement OCR & data capturing 

Enhance the effectiveness of your organization with Optical Character Recognition (OCR) and data extraction. Process VAT statements safely and quickly with Klippa. Powered by machine learning.

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What we can do with VAT statements

Our machine learning technology can automate many VAT statement-related business processes via our APIs and SDKs.
VAT statement scanning
Format conversion and scan quality improvement
Image to text and JSON with OCR
Data extraction from VAT statements
Classification of VAT statements
(Cross) validating data points
Check VAT refund eligibility
Workflow optimization

VAT statement data extraction

An image speaks more than a thousand words. Below is an example of the three steps our OCR engine takes to automatically extract data from VAT statements.

Uploading VAT statements to the API

The first step is providing a picture or a PDF file of a VAT statement to our API. This is typically done from a mobile app or a web application.

The document can be sent cropped or uncropped (with background). If the scan is sent uncropped, the Klippa API will automatically crop the document. The Klippa VAT statement scanning SDK can also be used in mobile apps. 

Image to text using OCR

As soon as a picture or PDF is received, it is converted to a TXT file by our engine. In this step all the text from the VAT statement is extracted, but not yet structured.

Getting JSON output from the API

The Klippa Parser takes the TXT gained from the OCR in step 2 and converts it into structured JSON using machine learning. The JSON is then returned as output from the API. From here the VAT statement can easily be processed into your database.

Whether you are processing VAT statements for loan applications, VAT reclaim or VAT submission, Klippa is here to help.
Reduce cost
Spend less on processing VAT statements by using Klippa.
Improve speed
Process VAT statements automatically within seconds. Perfect for VAT reclaims and more.
Reduce errors
Prevent manual data entry errors with high quality data extraction on VAT statements.
Prevent fraud
Automatically recognize errors, duplicates and fraud.
Let's talk over the phone!
We love to explain more about Klippa via a short phone call. If you want us to call you back, just pick a date and time that suits you best.
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We are available for calls in English, Spanish, French, German and Dutch during office hours (CET time zone). You can reach us at +44 330 828 0642.
What VAT statement fields are extracted?
Below, the default extracted data fields (checkmarks) and automated checks (locks) are listed. These can be customized for each customer. Additional fields can be extracted on request.
Tax authority
Company name
VAT number
VAT period
Statement date
Taxable amounts
VAT amounts
VAT percentages
Total VAT amount
Find duplicates via image hashing
Identify fraudulent documents via crosschecks

Frequently Asked Questions

What does VAT statement OCR cost?
The pricing structure for Klippa VAT statement capturing depends on the amount of fields and the document volume. Both pay per use and monthly licenses are available. Get in contact with our product specialists to get an exact quote.
What types of VAT statements are supported?
By default, we support all forms of VAT statements. This means that we can work with different VAT statements from all over the world. 
What kind of clients are using Klippa?
Klippa’s engine extracts as much data as possible from VAT statements via OCR and machine learning. We support many different types of clients, because our engine is so versatile. 

It is most commonly used for loan applications, VAT reclaim and VAT submission.

What languages does Klippa support?
All European languages are supported. Our engine performs best on VAT statements in English, Dutch, Norwegian, Danish, Swedish, Finnish, Italian, Portuguese, English Spanish, German, Hebrew and French. Other languages can be supported on request, we’d just need to train our machine learning models.
Can Klippa convert VAT statements to CSV, XLSX, XML or JSON?
Yes we can. Klippa takes pictures of VAT statements, or their PDF equivalents, and converts them to readable text using OCR. From there we use machine learning to turn the text into structured data. Most of the time we use JSON for this, but depending on your preferences we can also convert VAT statements to CSV, XLSX or XML.
Is Klippa VAT statement processing GDPR-compliant?
All the services that Klippa offers are fully GDPR-compliant. We only use ISO-certified servers within the European Union for processing. A data processor agreement is in place. We can also set-up servers all over the world. We do not store any of your or your customers’ data after processing.
Please feel free to ask all your questions.
 Get in touch by email, phone or chat!
+31 50 2111631

What is a VAT statement?

A VAT statement is a financial document that summarizes a company’s VAT-eligible transactions over a specified accounting period, helping the company to complete their VAT return.
If a company is registered for VAT, they have to charge VAT on eligible sales and can reclaim the VAT on any purchase made by the business.

Rather than paying and reclaiming VAT after each sale or purchase, companies submit a VAT statement at the end of each accounting period to declare how much VAT they should pay or reclaim for the specified period.

Did you know that apart from VAT statements, Klippa OCR can scan other types of financial documents, such as balance sheets, P&L statements, tax statements, or even remittance advices? Contact us for more information.