Certificate of Conduct Header

OCR software for Certificates of Conduct

Enhance the effectiveness of your organization with Optical Character Recognition (OCR) and data extraction. Process information from Certificates of Conduct safely and quickly with Klippa. Powered by Machine Learning.

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Start with an online demo or contact us.

What we can do with Certificates of Conduct

Our machine learning technology can automate many business processes requiring Certificates of Conduct via our APIs and SDKs. 

 Klippa’s OCR for Certificate of Conduct processing and scanning intelligently extracts data from documents.
Certificate of Conduct scanning and recognition
Certificate of Conduct format and quality conversions
Certificate of Conduct to text, CSV, XLSX, XML or JSON with OCR
Data capturing on all types of Certificates
Classifying Certificates of Conduct
(Cross) validating Certificate of Conduct data
Certificate of Conduct management
Workflow optimization

Data extraction from Certificates of Conduct

An image speaks more than a thousand words. Below is an example of the three steps our OCR engine takes to automatically extract Certificate of Conduct data from documents.

Uploading file to the API

The first step is providing a picture or a PDF file of a Certificate of Conduct to our API. Usually this is done from a mobile app, email, FTP or web application.

Image to text using OCR

As soon as a picture or PDF has been received, each page is converted to a TXT file. In this step, all the text from the document and the information from the Certificate of Conduct is extracted, but it is not yet structured.

Getting JSON output from the API

The Klippa Parser takes the TXT gained from the OCR in step 2 and converts it into structured JSON using machine learning. The JSON is then returned as output from the API. The data from the Certificate of Conduct is now extracted.

From here the document can easily be processed into your database. Whether you are looking to simplify your record-keeping process or to verify the Certificate of Conduct data, Klippa is here to help. 

The image on the left is a simplified example of the JSON response.
Reduce cost
Spend less on extracting Certificate of Conduct data by using Klippa.
Improve speed
Process Certificates of Conduct automatically within seconds.
Reduce errors
Prevent manual data entry errors with high quality data extraction.
Prevent fraud
Automatically recognize errors, duplicates and fraud.
Which Certificate of Conduct fields can be extracted by our software? 
In general, all data fields from Certificates of Conduct can be extracted. To give you an idea, we listed some examples below. Additional fields can be extracted on request. 
Reference number
Given names
Date of birth
Place of birth
Country of birth
Address details
Issuing authority
The verdict
And many more fields
Identify fraudulent documents via crosschecks
Let's talk over the phone!
We love to explain more about Klippa via a short phone call. If you want us to call you back, just pick a date and time that suits you best.
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We are available for calls in English, Spanish, French, German and Dutch during office hours (CET time zone). You can reach us at +44 330 828 0642.

Frequently Asked Questions

What does Certificate of Conduct OCR cost?
The pricing structure for Klippa Certificate of Conduct capturing depends on the amount of documents. Both pay per use and monthly licenses are available. Get in contact with our product specialists to get an exact quote.
What Certificates of Conduct are supported?
Klippa can extract data from all kinds of Certificates. We can extract both hard copies and PDFs of Certificates of Conduct.

In general, we support all types of Certificates of Conduct because Klippa is not template-based but deep learning-based.

In case you wonder if we support a certain Certificate of Conduct or have any other question, feel free to contact us

Klippa can always train its engine on your documents to ensure support for all data fields you need.
What kind of clients are using Klippa?
Klippa’s engine extracts as much data as possible from Certificates of Conduct via OCR and machine learning. We support many different types of clients, because our engine is so versatile. 

It is most commonly used by clients in HR, staffing, retail, logistics, finance & accounting, healthcare, and insurance.
What languages does Klippa support?
All European languages are supported. Our engine performs best on documents in English, Dutch, Norwegian, Danish, Swedish, Finnish, Italian, Portuguese, Spanish, German, Hebrew and French. Other languages can be supported on request, we’d just need to train our machine learning models.
Is Klippa Certificate of Conduct capturing GDPR-compliant?
All the services that Klippa offers are fully GDPR-compliant. By default, we use ISO-certified servers within the European Union for processing. If you are not located within the EU, we can also set up servers in a region of choice. 

Next to that, a data processor agreement is in place. We do not store any of your or your customers’ data after processing.
Can Klippa convert documents to CSV, XLSX, XML or JSON?
Yes we can. Klippa takes pictures of documents, or their PDF equivalents, and converts them to readable text using OCR. From there we use machine learning to turn the text into structured data. Most of the time we use JSON for this, but depending on your preferences we can also convert documents to CSV, XLSX or XML.
Please feel free to ask all your questions.
 Get in touch by email, phone or chat!
+31 50 2111631

What is a Certificate of Conduct?

A Certificate of Conduct is a document by which an issuing authority (e.g. the Dutch Minister of Legal Protection) declares that an applicant has not been convicted of any crime that is relevant to their role.

For example, if someone has been found guilty of drunken driving and their job involves driving (e.g. a taxi driver), it is unlikely they would receive a Certificate. On the other hand, an accountant who has committed drunken driving may still be eligible to obtain a Certificate.

When an individual applies for a Certificate, the issuing authority typically checks the Criminal Records System. This system holds data on criminal offenses and their outcomes, ranging from custodial sentences to payment in lieu of prosecution or the dropping of charges.

The issuing authority may also consult police files and reach out to the Public Prosecution Service and the probation service to gather additional information. All of this data is then studied and evaluated as a whole.