Motivational letter OCR & data capturing

Enhance the effectiveness of your organization with Optical Character Recognition and data extraction. Sort & process motivational letters automatically and securely with Klippa. 
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All of the possibilities for motivational letters

Our machine learning technology can automate many business processes related to motivational letters via our APIs and SDKs.
Motivational letter scanning
Converting document types and improve image quality
Converting data from motivational letters to XML, CSV, XLSX or JSON
Motivational letter data capturing
Classifying data on motivational letters
Motivational letter management
Workflow optimization

Data extraction from motivational letters

An image speaks more than a thousand words. Below is an example of the three steps our OCR engine takes to automatically extract data from motivational letters.

Uploading motivational letters to the API

The first step is providing a picture or a PDF file of a motivational letters to our API. Usually this is done from a mobile app, email, FTP or web application.

The document can be sent cropped or uncropped (with some kind of background). If it is sent uncropped, the Klippa API will automatically crop the document.

Image to text using OCR

As soon as a picture or PDF of a motivational letter has been received, each page is converted to a TXT file. In this step all the text from the document is extracted, but it is not yet structured.

Getting JSON output from the API

The Klippa Parser takes the TXT gained from the OCR in step 2 and converts it into structured JSON using machine learning. The JSON is then returned as output from the API. The motivational letter is now searchable and important data fields like mentioned experience- or skill entries, or  addresses, and more have been extracted.

From here the resume can easily be processed into your database or temporarily stored as a searchable PDF. 

The image on the left is a simplified example of the JSON response.
Reduce costs
Use Klippa and spend less money on processing motivational letters.
Improve speed
Automatically convert motivational letters into digital searchable text. Find case files based on keywords, experience, location and more.
 Reduce errors
Prevent misreading and other human errors with high quality data extraction on motivational letters.
Prevent fraud
Automatically recognize errors, duplicates, and fraud.
What motivational letter details are extracted?
Below the default extracted data fields (checkmarks) and automated checks (locks) are listed. These can be tailormade to your needs. On request, additional fields can be extracted.
Document type
Image quality
Country of origin
Motivational letter language
Language quality
Searchable text
References to websites or social media
Dates and validity
And many more options
Find duplicates via image hashing
Identify fraudulent documents via crosschecks
Let's talk over the phone!
We love to explain more about Klippa via a short phone call. If you want us to call you back, just pick a date and time that suits you best.
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We are available for calls in English, Spanish, French, German and Dutch during office hours (CET time zone). You can reach us at +44 330 828 0642.

Frequently Asked Questions

What does motivational letter OCR cost?
The pricing structure for Klippa motivational letter capturing depends on the amount of fields, the document volume and the page count. Both pay per use and monthly licenses are available. Get in contact with our solution architects to get an exact quote.
What forms of motivational letter can be processed automatically?
Motivational letters come in many different languages, shapes and forms. Document length, complexity, repetition, originality, diction, and many more qualities can be processed and searchable.

Did you know that apart from motivational letters, Klippa OCR can scan other types of HR documents, such as employer statements, proof of employment, and resumes? Contact us for more information.
What are common use cases?
Data extraction on motivational letters can be done for various reasons. Klippa can digitise motivational letters and make them searchable and classifiable, so that you can easily find applicants with specific qualifications, use of language, diction, tone, and more. Quickly finding the right candidate can become much easier.
What languages does Klippa support?
We support all languages in the Latin, Greek and Hebrew alphabet. Other languages can be supported on request by training our machine learning models.
Is Klippa motivational letter capturing GDPR compliant?
All the services that Klippa offers are fully GDPR compliant. Not only do we have ISO certified servers within the European Union for processing, we can also set up servers in other countries to conform to local legislation. A data processor agreement is in place. We do not store any applicant data after processing.
Please feel free to ask questions.
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