VAT number OCR & data capturing

Enhance the effectiveness of your organization with Optical Character Recognition (OCR)and data extraction. Extract VAT identification numbers safely and quickly with Klippa. Powered by machine learning.

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What we can do with VAT numbers

Our machine learning technology can automate many business processes requiring VAT identification numbers via our APIs and SDKs.
VAT number scanning and recognition
VAT number extraction to text, CSV, XLSX or JSON with OCR
VAT number extraction from all types of documents and images
(Cross) validating VAT numbers

VAT number scanning

An image speaks more than a thousand words. Below is an example of the three steps our OCR engine takes to automatically extract VAT numbers from documents.

Uploading documents to the API

The first step is providing a picture or a PDF file of a document containing a VAT number to our API. Usually this is done from a mobile app, email, FTP or web application.

Image to text using OCR

As soon as a picture or PDF has been received, it is converted to a TXT file. In this step all the text from the document is extracted, but it is not yet structured.

Getting JSON output from the API

The Klippa Parser takes the TXT gained from the OCR in step 2 and converts it into structured JSON using machine learning. The JSON is then returned as output from the API. The VAT numbers on the document is now extracted. From here the field can easily be processed into your database.

Whether you are processing VAT numbers for legal, financial or other purposes, Klippa is here to help.

The image on the left is a simplified example of the JSON response. More fields can be extracted if required. 
Reduce cost
Spend less on extracting VAT numbers by using Klippa.
Increase speed
Process VAT numbers automatically within seconds.
Reduce errors
Prevent manual data entry errors with high quality data extraction of VAT numbers.
Prevent fraud
Automatically recognize errors, duplicates and fraud.
Which documents can you scan for VAT numbers?
Below is a list of documents for which you can use VAT number scanning. This is not an exhaustive list, but depends on what the client requires.
Tax statements
Validity check of customer
Refund claims
Sale of goods statement
General VAT check
Identify fraudulent documents via crosschecks
Let's talk over the phone!
We love to explain more about Klippa via a short phone call. If you want us to call you back, just pick a date and time that suits you best.
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We are available for calls in English, Spanish, French, German and Dutch during office hours (CET time zone). You can reach us at +44 330 828 0642.

Frequently Asked Questions

What does VAT number OCR cost?
The pricing structure for Klippa VAT number capturing depends on the amount of documents. Both pay per use and monthly licenses are available. Get in contact with our product specialists to get an exact quote.
Which document types can be processed automatically?
Klippa can extract data from any type of document containing a VAT number. Commonly processed documents for VAT numbers include receipts, refund claims, sale of goods statements, or any other document containing a VAT number.

Did you know that apart from VAT numbers, Klippa OCR can scan other types of data fields, such as IBANs, social security numbers, or even BIC numbers? Contact us for more information.
What are common use cases?
VAT number extraction can be done for various reasons. Usually with regards to financial transactions, tax profiles, validity checks and compliance. Klippa can digitise documents and extract the VAT number for quick and easy access, fraud or validity check or any other reason. Whatever your use case is, Klippa can help you out.
What languages does Klippa support?
All European languages are supported. Our engine performs best on documents in English, Dutch, Norwegian, Danish, Swedish, Finnish, Italian, Portuguese, Spanish, German, Hebrew and French. Other languages can be supported on request, we’d just need to train our machine learning models.
Is Klippa VAT number capturing GDPR-compliant?
All the services that Klippa offers are fully GDPR-compliant. By default, we use ISO-certified servers within the European Union for processing. If you are not located within the EU, we can also set up servers in a region of choice. 

Next to that, a data processor agreement is in place. We do not store any of your or your customers’ data after processing.
Can Klippa convert documents to CSV, XLSX, XML or JSON?
Yes we can. Klippa takes pictures of documents, or their PDF equivalents, and converts them to readable text using OCR. From there we use machine learning to turn the text into structured data. Most of the time we use JSON for this, but depending on your preferences we can also convert documents to CSV, XLSX or XML.
Please feel free to ask all your questions.
 Get in touch by email, phone or chat!
+31 50 2111631