Remittance Advice Header

OCR for remittance advice

Enhance the effectiveness of your organization with Optical Character Recognition (OCR) and data extraction. Process information from remittance advice slips safely and quickly with Klippa. Powered by Machine Learning.

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What we can do with remittance advice

Our machine learning technology can automate many business processes requiring remittance advice via our APIs and SDKs. 

 Klippa’s OCR for remittance advice processing and scanning intelligently extracts data from documents.
Remittance advice scanning and recognition
Remittance advice format and quality conversions
Remittance advice to text, UBL, CSV, XLSX, XML or JSON with OCR
Data capturing on all forms of remittance advice
Classifying remittance advice
(Cross) validating remittance advice data
Remittance advice management
Workflow optimisation

Remittance advice field extraction

An image speaks more than a thousand words. Below is an example of the three steps our OCR engine takes to automatically extract remittance advice data from documents.

Uploading file to the API

The first step is providing a picture or a PDF file to our API. Usually this is done from a mobile app, email, FTP or web application.

Image to text using OCR

As soon as a picture or PDF has been received, each page is converted to a TXT file. In this step, all the text from the document and the information from the remittance advice is extracted, but it is not yet structured.

Getting JSON output from the API

The Klippa Parser takes the TXT gained from the OCR in step 2 and converts it into structured JSON using machine learning. The JSON is then returned as output from the API. The remittance advice is now extracted.

From here the field can easily be processed into your database. Whether you are looking to simplify your record-keeping process or to verify the amount of payments, Klippa is here to help. 

The image on the left is a simplified example of the JSON response.
Reduce cost
Spend less on extracting remittance advice data by using Klippa.
Improve speed
Process remittance advice slips automatically within seconds.
Reduce errors
Prevent manual data entry errors with high quality data extraction of remittance advice.
Prevent fraud
Automatically recognize errors, duplicates and fraud.
Which remittance advice fields can be extracted by our software? 
In general, all data fields from remittance advice can be extracted. To give you an idea, we listed some examples below. Additional fields can be extracted on request. 
The issue date
Seller’s name
Seller’s address
Buyer’s name
Buyer’s address
Invoice dates
Invoice numbers
Total amount paid
Payment date
Payment method
Bank account
And many more fields
Identify fraudulent documents via crosschecks
Let's talk over the phone!
We love to explain more about Klippa via a short phone call. If you want us to call you back, just pick a date and time that suits you best.
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We are available for calls in English, Spanish, French, German and Dutch during office hours (CET time zone). You can reach us at +44 330 828 0642.

Frequently Asked Questions

What does remittance advice OCR cost?
The pricing structure for Klippa remittance advice capturing depends on the amount of documents. Both pay per use and monthly licenses are available. Get in contact with our product specialists to get an exact quote.
What remittance advice slips are supported?
Klippa can extract data from all kinds of remittance advice. We can extract both hard copies and PDFs of remittance advice slips or letters.  

In general, we support all types of remittance advice slips because Klippa is not template-based but deep learning-based. 

In case you wonder if we support a certain remittance advice template or have any other question, feel free to contact us.

Klippa can always train its engine on your documents to ensure support for all data fields you need.
What kind of clients are using Klippa?
Klippa’s engine extracts as much data as possible from remittance advice via OCR and machine learning. We support many different types of clients, because our engine is so versatile. 

It is most commonly used by clients in the wholesale, retail, logistics, finance & accounting, healthcare, automotive and insurance industry.
What languages does Klippa support?
All European languages are supported. Our engine performs best on documents in English, Dutch, Norwegian, Danish, Swedish, Finnish, Italian, Portuguese, Spanish, German, Hebrew and French. Other languages can be supported on request, we’d just need to train our machine learning models.
Is Klippa remittance advice capturing GDPR-compliant?
All the services that Klippa offers are fully GDPR-compliant. By default, we use ISO-certified servers within the European Union for processing. If you are not located within the EU, we can also set up servers in a region of choice. 

Next to that, a data processor agreement is in place. We do not store any of your or your customers’ data after processing.
Can Klippa convert documents to CSV, XLSX, XML or JSON?
Yes we can. Klippa takes pictures of documents, or their PDF equivalents, and converts them to readable text using OCR. From there we use machine learning to turn the text into structured data. Most of the time we use JSON for this, but depending on your preferences we can also convert documents to CSV, XLSX or XML.
Please feel free to ask all your questions.
 Get in touch by email, phone or chat!
+31 50 2111631

What is a remittance advice?

Remittance advice is a document used to verify that the payment has been made for a particular invoice. In other words, remittance advice slips are equivalent to cash register receipts. 

Often they are sent to the suppliers out of courtesy as they are not mandatory in business. The information included in a remittance advice slip is the payer’s and address, supplier’s name and address, method of payment, payment amount, invoice number, and payment date. 

They add value by verifying that the amount received is correct. As remittance advice slips come in PDFs or hard copies (paper), manually processing them consumes valuable time.

With Klippa OCR software, your organization can reduce the processing time of remittance advice slips through document automation. It is a scalable solution, which can be tailored to optimize your workflow.

Did you know that apart from remittance advices, Klippa OCR can scan other types of financial documents, such as balance sheets, P&L statements, VAT statements, or even tax statements? Contact us for more information.