Proof of Delivery (POD) OCR & data capturing

Enhance the effectiveness of your organization with Optical Character Recognition (OCR) and data extraction. Process Proofs of Delivery safely and quickly with Klippa. Powered by machine learning.

Trusted by 1000+ brands worldwide

Start with an online demo or contact us.

What we can do with Proofs of Delivery

Our machine learning technology can automate many POD-related business processes via our APIs and SDKs.
Proof of Delivery scanning
Format conversion and scan quality improvement
Image to text and JSON with OCR
Data extraction on Proofs of Delivery
Classification of Proofs of Delivery
(Cross) validating POD data
Regulatory compliance checks
Digitise archives and workflows

Proof of Delivery data extraction

An image speaks more than a thousand words. Below is an example of the three steps our OCR engine takes to automatically extract data from Proofs of Delivery.

Uploading Proofs of Delivery to the OCR API

The first step is providing a picture or a PDF file of a Proof of Delivery to our API. This is typically done from a mobile app or a web application.

The document can be sent cropped or uncropped (with background). If the scan is sent uncropped, the Klippa API will automatically crop the document. The Klippa POD scanning SDK can also be used in mobile apps. 

Image to text using OCR

As soon as a picture or PDF is received, it is converted to a TXT file by our engine. In this step all the text from the document is extracted, but not yet structured.

Getting JSON output from the API

The Klippa Parser takes the TXT gained from the OCR in step 2 and converts it into structured JSON using machine learning. The JSON is then returned as output from the API. From here the Proof of Delivery can easily be processed into your database. 

Whether you are processing Proofs of Delivery for international shipping, managing delivery services or postal services, Klippa is here to help. 

The example on the left is a simplified example and does not include all data fields. Every field on the label can be captured, including the line items.
Reduce cost
Spend less on processing Proofs of Delivery by using Klippa.
Improve speed
Process Proofs of Delivery automatically within seconds. Perfect for the logistics sector.
Reduce errors
Prevent manual data entry errors with high quality data extraction on Proofs of Delivery.
Prevent fraud
Automatically recognize errors, duplicates and fraud.
What Proof of Delivery fields are extracted?
In general, all data fields from a Proof of Delivery can be extracted. To give you an idea, we listed some examples below. The extracted data fields can be customized for each customer. Additional fields can be extracted on request.
Delivery address
Purchase order number
Recipient’s contact details
Postal code
State, province or area
Name and signature
Item quantity
Description of the items
And many more fields
Find duplicates via image hashing
Identify fraudulent documents via crosschecks
Let's talk over the phone!
We love to explain more about Klippa via a short phone call. If you want us to call you back, just pick a date and time that suits you best.
Klippa - Call Me Back - EN
We are available for calls in English, Spanish, French, German and Dutch during office hours (CET time zone). You can reach us at +44 330 828 0642.

Frequently Asked Questions

What does Proof of Delivery OCR cost?
The pricing structure for Klippa POD capturing depends on the amount of fields and the document volume. Both pay per use and monthly licenses are available. Get in contact with our product specialists to get an exact quote.
What types of Proofs of Delivery are supported?
One Proof of Delivery can look very different from another Proof of Delivery. There are many formats and templates in the world. 

In general, we support all these types because Klippa is not template based, but deep learning based. 

In case you wonder if we support a certain POD or have any other question, feel free to contact us. Klippa can always train its engine on your documents to ensure support for all data fields you need. 
What kind of clients are using Klippa?
Klippa’s engine extracts as much data as possible from Proofs of Delivery via OCR and machine learning. We support many different types of clients, because our engine is so versatile. It is most commonly used by clients in the logistics, customs and transportation sector.
What languages does Klippa support?
All European languages are supported. Our engine performs best on PODs in English, Dutch, Norwegian, Danish, Swedish, Finnish, Italian, Portuguese, Spanish, German, Hebrew and French. Other languages can be supported on request, we’d just need to train our machine learning models.
Is Klippa POD capturing GDPR-compliant?
All the services that Klippa offers are fully GDPR-compliant. By default, we use ISO-certified servers within the European Union for processing. If you are not located within the EU, we can also set up servers in a region of choice. 

Next to that, a data processor agreement is in place. We do not store any of your or your customers’ data after processing.
Can Klippa convert Proofs of Delivery to CSV, XLSX, XML or JSON?
Yes we can. Klippa takes pictures of Proofs of Delivery, or their PDF equivalents, and converts them to readable text using OCR. 

From there we use machine learning to turn the text into structured data. Most of the time we use JSON for this, but depending on your preferences we can also convert Proofs of Delivery to CSV, XLSX or XML.
Please feel free to ask all your questions.
 Get in touch by email, phone or chat!
+31 50 2111631

What is Proof of Delivery?

Proof of delivery (POD) is a method to establish the fact that a recipient received contents sent by a sender. It works very much like a receipt except that it is to prove that a delivery has been completed rather than a purchase has been made.

It consists of a written acknowledgment of having received an order or parcel of a specific value on a specific date and time, the name of the person who has received the parcel and other shipping details. As such, POD is a crucial element in the delivery process for the logistics industry.

The most common type of POD is a hardcopy (on paper). It requires the receiver to sign while receiving the parcel. Klippa can extract all information from such documents and deliver you structured data for further processing, for example in your database. 

 The other one is E-POD which is an electronic proof of delivery. With this method, the delivery person generally carries a device which allows the recipient to sign electronically.

Did you know that apart from proof of delivery, Klippa OCR can scan other types of logistic documents, such as advance shipping notices, delivery dockets, and many more? Contact us for more information.