Certificate of Inspection OCR & data capturing

Enhance the effectiveness of your organization with Optical Character Recognition (OCR) and data extraction. Process Certificates of Inspection safely and quickly with Klippa. Powered by machine learning.

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What we can do with Certificates of Inspection

Our machine learning technology can automate many Certificate of Inspection-related business processes via our APIs and SDKs.
Certificate of Inspection scanning
Format conversion and scan quality improvement
Image to text and JSON with OCR
Data extraction on Certificates of Inspection
Classification of Certificates of Inspection
(Cross) validating data
Regulatory compliance checks
Digitise archives and workflows

Certificate of Inspection data extraction

An image speaks more than a thousand words. Below is an example of the three steps our OCR engine takes to automatically extract data from Certificates of Inspection.

Uploading Certificate of Inspection to the API

The first step is providing a picture or a PDF file of a Certificate of Inspection to our API. This is typically done from a mobile app or a web application.

The document can be sent cropped or uncropped (with background). If the scan is sent uncropped, the Klippa API will automatically crop the document. The Klippa Certificate of Inspection scanning SDK can also be used in mobile apps. 

Image to text using OCR

As soon as a picture or PDF is received, it is converted to a TXT file by our engine. In this step all the text from the document is extracted, but not yet structured.

Getting JSON output from the API

The Klippa Parser takes the TXT gained from the OCR in step 2 and converts it into structured JSON using machine learning. The JSON is then returned as output from the API. From here the Certificate of Inspection can easily be processed into your database.

Whether you are processing Certificates of Inspection for international shipping, customs declarations or compliance checks, Klippa is here to help.
Reduce cost
Spend less on processing Certificates of Inspection by using Klippa.
Improve speed
Process Certificates of Inspection automatically within seconds.
Reduce errors
Prevent manual data entry errors with high quality data extraction on Certificates of Inspection.
Prevent fraud
Automatically recognize errors, duplicates and fraud.
What Certificate of Inspection fields are extracted?
In general, all data fields from a Certificate of Inspection can be extracted. To give you an idea, we listed some examples below. The extracted data fields can be customized for each customer. Additional fields can be extracted on request.
Exporter’s business name, address, country
Description of the goods or commodities
Order number
Documentary credit number
Name and signature
Inspection authority
Item-specific details, such as part numbers
Certificate number
Customer’s contact details
Remarks or comments
And many more fields
Find duplicates via image hashing
Identify fraudulent documents via crosschecks
Let's talk over the phone!
We love to explain more about Klippa via a short phone call. If you want us to call you back, just pick a date and time that suits you best.
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We are available for calls in English, Spanish, French, German and Dutch during office hours (CET time zone). You can reach us at +44 330 828 0642.

Frequently Asked Questions

What does Certificate of Inspection OCR cost?
The pricing structure for Klippa Certificate of Inspection capturing depends on the amount of fields and the document volume. Both pay per use and monthly licenses are available. Get in contact with our product specialists to get an exact quote.
What types of Certificates of Inspection are supported?
Basically, we support all types of Certificates of Inspection and can handle different languages and formats as well. Including the Inspection Certificates from companies such as SGS and Bureau Veritas.

In case you wonder if we support a certain Certificate of Inspection or have any other question, feel free to contact us.
What kind of clients are using Klippa?
Klippa’s engine extracts as much data as possible from Certificates of Inspection via OCR and machine learning. We support many different types of clients, because our engine is so versatile. 

It is most commonly used by clients in the logistics, customs and transportation sector.
What languages does Klippa support?
All European languages are supported. Our engine performs best on Certificates of Inspection in English, Dutch, Norwegian, Danish, Swedish, Finnish, Italian, Portuguese, English Spanish, German, Hebrew and French. Other languages can be supported on request, we’d just need to train our machine learning models.
Is Klippa Certificate of Inspection capturing GDPR-compliant?
All the services that Klippa offers are fully GDPR-compliant. By default, we use ISO-certified servers within the European Union for processing. If you are not located within the EU, we can also set up servers in a region of choice. 

Next to that, a data processor agreement is in place. We do not store any of your or your customers’ data after processing.
Can Klippa convert Certificates of Inspection to CSV, XLSX, XML or JSON?
Yes we can. Klippa takes pictures of Certificates of Inspection, or their PDF equivalents, and converts them to readable text using OCR. From there we use machine learning to turn the text into structured data. Most of the time we use JSON for this, but depending on your preferences we can also convert Certificates of Inspection to CSV, XLSX or XML.
Please feel free to ask all your questions.
 Get in touch by email, phone or chat!
+31 50 2111631

What is a Certificate of Inspection?

A Certificate of Inspection is a document used to indicate that shipped goods have been inspected in order to certify that they conform with the terms stated on the sales contract. 

It is only required on specific goods, such as industrial equipment, perishable items and meat, and often a requirement to import goods into developing countries.

The inspection of the goods is usually carried out right before the cargo is to be shipped. Top firms specialized in global inspections are the Swiss SGS and the French Bureau Veritas.

Did you know that apart from certificates of inspection, Klippa OCR can scan other types of logistic documents, such as bills of lading, FBLs, certificates of origin, and many more? Contact us for more information.