Residence permits OCR & data capturing

Enhance the effectiveness of your organization with Optical Character Recognition and data extraction. Process residence permits safely and securely with Klippa. Powered by machine learning.

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Residence permit data extraction

An image speaks more than a thousand words. Below is an example of what our OCR engine is able to parse from residence permits.

Uploading residence permits to the API

The first step is always to provide a picture or a PDF file of a residence permit to our API. Usually this is done from a mobile app or a web application. The document can be send cropped or uncropped (with some kind of background). If it is send uncropped, the Klippa API will automatically crop the document. The Klippa SDK can also be used to handle the document capturing.

Image to text using OCR

As soon as the picture or PDF has been received it is converted to a TXT file. In this step all the text from the document is extracted, but it is still not structured.

Getting JSON output from the API

The Klippa Parser takes the text gained from the OCR in step 2 and converts it into structured JSON. The JSON is then returned as output from the API. From here the permit can easily be processed into your database. Optionally additional data like the passport picture or signature can also be extracted and provided via a URL.
Reduce spend
Spend less on processing residence permits.
Improve speed
Process residence permits automatically within seconds. Simplify your KYC and onboarding.
Reduce errors
Prevent manual data entry errors with high quality data extraction on residence permits.
Prevent fraud
Automatically recognize errors, duplicates and fraud.
Which residence permit fields does the API extract?
Below the default extracted data fields (checkmarks) and automated checks (locks) are listed. These can be customized for each customer. On request additional fields can be extracted.
Full Name
Expiry date
Place and date of issue
Type of document
Issuing country
Date and place of birth
Document number
Picture and signature
And more
Find Duplicates via image hashing
Identify fraudulent documents via crosschecks
Validate by comparing selfie with picture on residence permit

Frequently Asked Questions

What does extraction of residence permits data cost?
The pricing structure for residence permits recognition depends on the situation. Both pay per use and monthly licenses are available. Get in contact with our solution architects to get an exact quote.
Can Klippa process the MRZ from residence permits?
Most residence permits do not contain an MRZ code. That means Klippa extract the data directly from the fields on the document. If a residence permit contains an MRZ, Klippa is capable of reading and extracting it. 
Can Klippa extract pictures and signatures from residence permits?
Both the pictures and signatures can automatically be recognized and extracted by Klippa. This is an optional feature that is used depending on the use case.
What residence permits are supported?
We are on our way to support all residence permits, worldwide. Currently we support European and American permits. If you have a specific type that you want to process, just reach out to us. Our machine learning models are very flexible and can easily adapt to new information.
How does Klippa check authenticity?
On top of traditional data extraction, Klippa offers an API and SDK for identity validation. This solution is called Klippa Identity Validation and is used for KYC and remote customer onboarding. It is more advanced than the OCR API and actually checks the quality of photos, validity of residence permits and numerous other issues. It also compares two independent selfies with the picture on the document, returning a matching score to validate if they are the same person.
Is Klippa’s residence permit processing GDPR compliant?
.All the services that Klippa offers are fully GDPR-compliant. By default, we use ISO-certified servers within the European Union for processing. If you are not located within the EU, we can also set up servers in a region of choice. 

Next to that, a data processor agreement is in place. We do not store any of your or your customers’ data after processing. 

In case you are still in doubt, Klippa provides an option to mask sensitive data. You can read more about that on our data masking blog.
Can Klippa convert residence permits to CSV, XLSX, XML or JSON?
Yes we can. Klippa takes pictures of residence permits, or their PDF equivalents, and converts them to readable text using OCR. From there we use machine learning to turn the text into structured data. Most of the time we use JSON for this, but depending on your preferences we can also convert residence permits to CSV, XLSX or XML.
Please feel free to ask all your questions.
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+31 50 2111631

Automated processing of residence permits with OCR

Manual data entry is a very time-consuming task, both from the employees’ and the clients’ perspective. At Klippa we enable automated processing of residence permits. You can benefit from increased time efficiency, lower spending, fewer errors and fraud prevention. What ever your goal is, Klippa is here to help. Our OCR engine specializes in identification documents, specifically IDs, passports, driving licenses and residence permits.
When is OCR used for processing residence permits?

Any situation that requires the processing of large numbers of residence permits, is relevant for automatic processing, classification and data extraction can be relevant. Common sectors are banking, insurance, accounting, government, traveling and more.

Did you know that apart from residence permits, Klippa OCR can scan other types of identity documents, such as ID cards, passports, and more? Contact us for more information.