Work order OCR & data capturing

Enhance the effectiveness of your organization with Optical Character Recognition (OCR) and data extraction. Process work orders safely and quickly with Klippa. Powered by machine learning.

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Improve your work order processing

Our machine learning technology can automate many work order-related business processes via our APIs and SDKs.
Work order scanning
Format conversion and scan quality improvement
Image to text and JSON with OCR
Data extraction from work orders
Classification of work orders and line items
(Cross) validating data
Workflow optimization

Work order data extraction

An image speaks more than a thousand words. Below is an example of the three steps our OCR engine takes to automatically extract data from work orders.

Upload work order to the OCR API

The first step is providing a picture or a PDF file of a work order to our API. This is typically done from a mobile app or a web application.

The document can be sent cropped or uncropped (with background). If the scan is sent uncropped, the Klippa API will automatically crop the document. The Klippa work order scanning SDK can also be used in mobile apps. 

Image to text using OCR

As soon as a picture or PDF is received, it is converted to a TXT file by our engine. In this step all the text from the document is extracted, but not yet structured.

Getting JSON output from the API

The Klippa Parser takes the TXT gained from the OCR in step 2 and converts it into structured JSON using machine learning. The JSON is then returned as output from the API. From here, the work order can easily be processed into your database. Whether you are processing work orders for manufacturing, building or maintenance tasks, Klippa is here to help.
Reduce cost
Spend less on processing work orders by using Klippa.
Improve speed
Process work orders automatically within seconds. Perfect for maintenance services.
Reduce errors
Prevent manual data entry errors with high quality data extraction on work orders.
Prevent fraud
Automatically recognize errors, duplicates and fraud.
Which fields on work orders are extracted?
Below the default extracted data fields (checkmarks) and automated checks (locks) are listed. These can be customized for each customer. Additional fields can be extracted on request.
Company info
Due date
Recurring schedule
Estimated duration
Assigned to
Additional workers
And many more fields
Find duplicates via image hashing
Identify fraudulent documents via crosschecks
Let's talk over the phone!
We love to explain more about Klippa via a short phone call. If you want us to call you back, just pick a date and time that suits you best.
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We are available for calls in English, Spanish, French, German and Dutch during office hours (CET time zone). You can reach us at +44 330 828 0642.

Frequently Asked Questions

What does work order OCR cost?
The pricing structure for Klippa work order capturing depends on the amount of fields and the document volume. Both pay per use and monthly licenses are available. Get in contact with our product specialists to get an exact quote.
What types of work orders are supported?
Work orders can be classified into different types. Some examples of work order categories are: Inspection, Preventive Maintenance (PM), Emergency, Electrical, Safety and Special Project.

In general, we support all these types and orders. In case you wonder if we support a certain work order or have any other question, feel free to contact us. 

Did you know that apart from work orders, Klippa OCR can scan other types of data fields, such as CoC numbers, menu cards and utility meters?
Can Klippa convert work orders to CSV, XLSX, XML or JSON?
Yes we can. Klippa takes pictures of the work orders, or their PDF equivalents, and converts them to readable text using OCR. From there we use machine learning to turn the text into structured data. Most of the time we use JSON for this, but depending on your preferences we can also convert work orders to CSV, XLSX or XML.
What kind of clients are using Klippa?
Klippa’s engine extracts as much data as possible from work orders via OCR and machine learning. We support many different types of clients, because our engine is so versatile. 

It is most commonly used by clients in building, maintenance and construction services, who need a data extraction solution for their work orders.
What languages does Klippa support?
All European languages are supported. Our engine performs best on work orders in English, Dutch, Norwegian, Danish, Swedish, Finnish, Italian, Portuguese, Spanish, German and French. Other languages can be supported on request, we’d just need to train our machine learning models.
Is Klippa work order capturing GDPR-compliant?
All the services that Klippa offers are fully GDPR-compliant. By default, we use ISO-certified servers within the European Union for processing. If you are not located within the EU, we can also set up servers in a region of choice. 

Next to that, a data processor agreement is in place. We do not store any of your or your customers’ data after processing. 
Please feel free to ask all your questions.
 Get in touch by email, phone or chat!
+31 50 2111631