OCR for Freight Invoices

Q: What is OCR for freight invoices?

OCR for freight invoices is a technology that automatically extracts data from scanned or digital freight invoices, PDFs, or images. Klippa DocHorizon uses AI-powered OCR to turn these documents into structured data, enabling faster invoice processing and reducing manual entry.

Q: How does automated freight invoice processing work?

Automated freight invoice processing uses OCR and machine learning to scan, extract, validate, and export data without manual input. With Klippa DocHorizon, the process is fully digitized—from document ingestion to system integration—streamlining approvals, audits, and payments.

Q: What data can be extracted from freight invoices using OCR?

Freight invoice OCR can extract key data points such as carrier name, shipment ID, BOL numbers, charges, accessorial fees, pickup/delivery dates, and more. Klippa DocHorizon captures over 40 fields and exports them in structured formats like JSON or XML.

Q: Can OCR handle both freight invoices and bills of lading (BOLs)?

Yes, modern OCR solutions like Klippa DocHorizon can extract data from both freight invoices and BOLs. It can also match BOL references to invoice line items, which is useful for freight audits and reconciliation.

Q: How accurate is OCR for automated data extraction from freight invoices?

High-quality freight invoice OCR tools can achieve up to 99% data extraction accuracy. Klippa DocHorizon leverages AI models and validation layers to handle complex document layouts, low-quality scans, and prevent costly data entry errors.

Q: Can I integrate freight invoice OCR with my TMS or ERP system?

Yes, freight invoice OCR can be integrated with most TMS and ERP systems via API or SDK. Klippa DocHorizon offers flexible integration options, allowing you to automatically push extracted data into your existing logistics or finance software.

Q: What are the benefits of automating freight invoice processing?

Automating freight invoice processing reduces manual workload, minimizes payment delays, improves data accuracy, and prevents billing errors. With Klippa DocHorizon, logistics teams can cut processing time by up to 80% and gain real-time visibility into costs.

Q: Which file formats are supported for OCR in freight invoice workflows?

Most freight invoice OCR tools support formats like PDF, JPG, PNG, TIFF, DOCX, and more. Klippa DocHorizon can process all common formats and convert them into structured outputs such as JSON, XML, CSV, or UBL.

Q: Is freight invoice OCR suitable for high-volume processing?

Absolutely. Freight invoice OCR is ideal for businesses handling thousands of invoices monthly. Klippa DocHorizon is built for scalability, processing documents in seconds and supporting batch uploads, automation triggers, and high-volume throughput.

Q: Who should use freight invoice OCR technology?

Freight invoice OCR is valuable for shippers, freight forwarders, 3PLs, carriers, and logistics finance teams. Klippa DocHorizon helps these organizations streamline invoice workflows, reduce costs, and scale operations with minimal manual input.

Klippa’s AI-powered Freight Invoice OCR extracts key data in seconds – streamlining logistics operations, automating AP workflows, and cutting freight processing costs.

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Invoice data extraction accuracy up to 99%

GDPR-compliant and ISO-certified software

Trusted by 1000+ brands worldwide

What is Freight Invoice OCR?

Freight Invoice OCR is AI-powered technology that extracts data from freight invoices, PDFs, and scans. With Klippa’s solution, you can capture fields like carrier, shipment ID, charges, and addresses – automating freight workflows via API, SDK, or 200+ platform integrations.

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KEY FEATURES

Extract Freight Invoice Data with OCR in Seconds

Klippa’s AI-powered Freight Invoice OCR simplifies the capture and processing of logistics documents, delivering accurate, structured data from freight invoices, BOLs, and shipping forms in just seconds.

Fast data extraction
Process freight invoices in 0.5 to 4 seconds, extracting fields like carrier rates, tracking numbers, and shipment IDs.
Invoice classification
Automatically classify invoices based on data fields such as carrier, language, line items, VAT, currency, and more.
Reach 99% accuracy
Ensure high accuracy in extracting complex logistics data, even from multi-page invoices or scanned PDFs.
Invoice scanning
Use Klippa’s OCR SDK to scan freight invoices directly from mobile – ideal for on-the-go logistics teams.

Multi-language support
Our OCR supports various invoices in all Latin-alphabet languages ensuring versatility and flexibility.
20+ formats supported
Output structured data to JSON, XML, CSV, UBL, or any preferred ERP/TMS-compatible formats.
Workflow automation
Automate all invoice processing workflows with a single solution from digital archiving to 2-way matching.
Fraud detection
Detect invoice fraud with smart metadata, copy-move, and grayscale analysis with built-in AI algorithms.

How logistics leader GLS accelerates invoice processing

“With Klippa, we no longer waste time on manual data entry. Invoice handling is faster, more accurate, and far less error-prone.”

What GLS achieves with Klippa’s Invoice OCR:

Faster invoice approvals and processing times

Increased accuracy and improved compliance across financial workflows

BENEFITS

Faster, Smarter, and Accurate Freight Invoice Processing With Klippa

Klippa’s AI-powered Freight Invoice OCR helps you automate freight data workflows, eliminate manual entry, and unlock real-time insights to improve speed, accuracy, and cost efficiency.

Save Time & Cut Costs

Process freight invoices up to 75% faster, reduce manual work, and avoid payment delays or late fees caused by slow processing.

Automate Complex Freight Documents

From BOLs to accessorial fees, automatically extract data from diverse freight formats, including PDFs, scans, and images – all with AI precision.

Eliminate Manual Errors

Achieve up to 99% accuracy on extracted fields like carrier rates, shipment IDs, and surcharges, reducing costly reconciliation mistakes.

Integrate With Your ERP or TMS

Connect Klippa with ERP, TMS, or accounting systems to enable end-to-end automation across your freight invoice processing chain.

How it works

How Freight Invoice OCR Works in 4 Simple Steps

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Seamless document upload

Upload invoice PDFs or images via email attachments, FTP, mobile, or web, and our OCR takes care of the rest.

Supported formats include: .jpg, .jpeg, .png, .pdf, .doc, .docx, .xlsx, .heic, .webp, and more.

AI-powered data extraction

Klippa’s OCR intelligently extracts data fields, like carrier name, shipment ID, tracking numbers, charges, and accessorials, without templates.

Automated data validation

Our AI-powered engine validates data and flags any missing or potentially fraudulent information, enabling you to enhance data accuracy and authenticity.

Easy data export & integration

Export structured freight data (JSON, XML, CSV) directly to your ERP, TMS, freight audit systems, or databases – ready for reconciliation, auditing, or approval. Check our documentation.

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✓ Hosted in EU
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Data fields

Data Fields You Can Extract from Freight Invoices

Do you have a custom data field request? Let’s talk!

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The standard Optical Character Recognition for freight invoices supports formats such as JPG, PNG, and PDF as input. Our system extracts over 40+ data fields from freight-related documents and delivers structured output in JSON format. See the example fields below: