Klippa SpendControl

An All-in-One & Robust Webexpenses Alternative

Klippa SpendControl offers one user-friendly solution for managing expenses, invoices, and credit cards. This makes it the best Webexpenses alternative.
ISO 9001 and ISO 27001 certified
Scoring 4.7 out of 5 stars on Capterra & GetApp

Why choose Klippa over Webexpenses?

At Klippa, we provide your finance team with the best features to make your pre-accounting quick and efficient. Have a look at the reasons why Klippa SpendControl is the best Webexpenses alternative.



Integration with user management systems to sync workflows and rights
Real-time reporting for better financial decision-making
1 solution for expenses, invoices, and credit cards
User-friendly dashboard and application design
Europe’s highest recognition rate with in-house OCR technology
Advanced approval processes and business rules
Business expense cards to control corporate spending
White Label expense management solution available
Employee onboarding software available

Switching to Klippa Is Simple

Within 24 hours, we will start your onboarding process so you can get started quickly
A team of experts is on hand to ensure a flawless onboarding process
Online help desk to answer all your questions and get you started
Let's talk over the phone!
We love to explain more about Klippa via a short phone call. If you want us to call you back, just pick a date and time that suits you best.
Klippa - Call Me Back - EN
We are available for calls in English, Spanish, French, German and Dutch during office hours (CET time zone). You can reach us at +44 330 828 0642.

One Platform for All Your Finances

Klippa SpendControl offers a range of features and integrations to meet all the needs of your finance teams. From extracting financial documents in seconds to synchronizing with your accounting software, Klippa can do it all.
Exchange currency at the daily rate or set your own rate
Submit travel expenses via Google Maps integration
Automatic extraction of data with OCR
Dedicated cloud storage for saving files up to 10 years
Fast turnaround time resulting in happy employees
Classify, label and sort expenses
Multi-currency support for global business
Smart self-learning booking suggestions to save time
Automated approval process for quick and safe processing
Create rules to comply with expense policies
Use groups and assign different rights to users
Authorization flows for advanced approval options
Choose between 
variable or fixed approval sequences
User-friendly and visually appealing dashboard
Real-time statistics for better financial decisions
Export to formats such as XLSX, CSV, XML, UBL and PDF.
Mobile application and online web environment
Integrate the solution with ERP or accounting software
Expense and invoice management in one solution
Digital credit card reconciliation capabilities
2-way matching to check data across documents
Insight into costs, projects, departments, etc.
Synchronize with your current accounting software
AI-powered OCR engine to extract and verify data
Automate data entry tasks and processes
Synchronize user data via automated user management

Why Klippa is The Preferred Choice of Finance Teams

correct data extraction by Klippa’s OCR
time saved by automation
direct API integration possibilities
insight into your operational expenses

Switch to the Best Webexpenses Alternative

Do you want to manage expenses, invoices, and credit cards in one user-friendly platform? Then switch to Klippa SpendControl and improve the work of your finance department once and for all. 

Klippa SpendControl

Klippa SpendControl is an all-in-one solution for all pre-accounting tasks for expenses, invoices, and credit cards. 

Klippa’s user-friendly financial management solution is driven by in-house OCR technology that makes it possible to extract data within seconds. 

It allows you to integrate with various systems for bookkeeping and user management, all for a low price per user. With these and many more possibilities, you can make a difference with Klippa. 
Manage expenses, invoices, and credit cards
Klippa combines the best of both worlds and allows you to manage your expenses and process your invoices from one platform. 

Besides that, Klippa even makes it possible to get full control of your corporate expenses with Klippa’s expense cards. No more out-of-pocket costs, but a digital expense card system with endless capabilities.  

Klippa SpendControl includes:
Mobile & web environment with 24/7 data access
Business expense cards for corporate expenses
Document submission via e-mail, mobile and web
AI-powered data extraction
Multi-level approval workflows
Custom business rules
Built-in document fraud and duplicate detection
Many accounting and ERP software integrations
Advanced approval workflows & business rules
Klippa SpendControl is equipped with flexible approval workflows and business rules that are stacked with sophisticated functionalities.

From multi-level authorization to advanced approval sequence settings, it’s all in there.

Easily approve and send invoices in the appropriate approval sequence, or set fixed approval sequences for a streamlined approval process. You can have full control over your corporate spending. 
Europe’s highest recognition rate with in-house OCR
Discover Europe’s highest recognition rate with Klippa’s cutting-edge OCR technology for the best data extraction

Experience the best efficiency and accuracy as you transform your receipts and invoices into structured data in just 1 to 5 seconds per document. 

No more manual data entry tasks that fall short to human error. Give your financial team the best solution to streamline their processes. 
Business expense cards for full financial control
Get a grip on your expenses with Klippa’s Expense Cards, powered by Pliant. 

With Klippa’s expense cards, you can ensure that no expenses go missing, allowing you to maintain a clear and organized overview. 

This expense card solution offers sophisticated features, such as tracking, limits, and more. 

Say goodbye to out-of-pocket costs with Klippa’s expense cards and take charge of your expenses. 


Webexpenses provides a pre-accounting platform for financial teams. The platform offers various useful functions for managing expenses, invoices, and also employee onboarding software. Some of its functionalities are: 

– Automated data extraction for expenses and invoices 
– Expense tracking 
– Automatic data capture
– Credit card reconciliation 
– Expense auditing 

Webexpenses platform is a modern solution that does a solid job for expense and invoices processes. However, as with any software, it has its downsides. 

For instance, with Webexpenses, you do not have a credit card module to provide your employees with corporate expense credit cards. Also, it provides a relatively lower recognition rates. 

If you’re looking for an alternative to Webexpenses that better suits your needs, then Klippa SpendControl is a great option for you.

Why Companies Choose for Klippa SpendControl

Experience the benefits of Klippa SpendControl and take your organization to the next level. Switch to Klippa SpendControl and improve your pre-accounting processes like never before.

All Finances Within One Platform

Manage expenses, invoices, and credit cards in one solution
Never switch between multiple platforms again
Submit expenses and receipts via a user-friendly interface
Full control in a user-friendly dashboard

Europe’s Highest Recognition Rate

Experience the best recognition with Klippa’s in-house OCR
Transform receipts & invoices into structured data
Fast document conversion speeds
Avoid manual data entry tasks and document fraud
OCR software

Enhancing User Experience

Submit expenses and invoices via a user-friendly interface
Navigate your data easily with our intuitive dashboard layout
Access the solution via the app or web environment
Capture receipts with your smartphone for most convenience
Read what our clients say about us.

We would like to help you like we help many others

With Klippa SpendControl, our internal expenses and our purchase invoices are digitally registered, approved and processed in one user-friendly cloud environment.
Tim Lorijn
Financial Director @Label A
Because of the ease of use of Klippa, we now save 90% in turnaround time and give the finance department more insight and control over the entire expense management process.
Leon Backbier
IT Manager @Banijay Benelux
Employees now submit their claims directly and on location via the app. The managers in turn approve them and finance makes sure that the receipts end up in the right places.
Hendrik Wimmenhove
Finance Manager @Accenture

We Take Your Data Privacy & Security Seriously

Get Started Today!
Let Klippa’s experts show you how your pre-accounting process can be transformed with Klippa.

Frequently Asked Questions

Does Klippa SpendControl have authorization workflows?

Klippa SpendControl is equipped with multi-level authorization flow capabilities and business rules

After an expenses is submitted, it automatically passes to the assigned manager for approval. An approved claim ends up with the finance department who handle the processing and payment. 

Want to create more specific workflows? That’s supported too! For example, you can specify that parking tickets under 5 euros are always approved or that a claim over 1000 euros goes past the manager and the CFO.

How quickly can Klippa be implemented?

With Klippa you are live with an average of 2 weeks. A product specialist helps to set up the authorization flows with the relevant smart business rules, we add all users, set their rights, link with the administration and do the rest of the account setup. 

After the account is fully set up, the product specialist will provide a good knowledge transfer to the people who will be working with Klippa so that you will be able to make the software your own. 

This means that you will be able to create your own business rules, set up authorization flows, add users and set their rights, manage the connection, etc. 

On top of that, Klippa can also synchronize your user management data via our user management integrations for an even better experience. 

Are there other expense management solutions?

Yes, there are. You can explore our dedicated comparison pages for detailed insights into Klippa SpendControl’s advantages over competitors like Expensify, Basecone, Soldo and Payhawk

These comparisons will help you make an informed choice for your expense management needs.

Where can I download the Klippa SpendControl app?

Since the Klippa SpendControl app is available for both Android and iOS, you can find the application in the Google Playstore or Appstore. 

Easily download the app, login to your personal dashboard, and you’re ready to go. 

Can Klippa SpendControl integrate with my accounting or ERP system?

Integrating is no secret to Klippa. Klippa has acquired several software partners over the years. We do this through API integrations.

We currently have integrations with NetSuite, Exact, Xero, SAP and more integrations. More information about the integrations can be found on the integration page.

Is your accounting or ERP system not on this page? No worries, we can integrate with every accounting system via smart export import files.