SpendControl | Approval Management
Speed Up Your Approval Management withKlippa SpendControl
Simplify your expense & invoice approval process with custom business rules and authorization flows within your accounting or ERP software.
Trusted by 1000+ brands worldwide
Accelerate your Approval Management with AI
Streamline your financial processes using our AI-powered software. Launch a swift approval procedure for you and your employees with Klippa SpendControl.
EXPENSE APPROVALS
Ensure Employee Satisfaction with Swift Compensations
Uphold policy compliance and block fraudulent expenses!
INVOICE APPROVALS
Strengthen Vendor Relationships with Timely Payments
Simplify your approval process and prevent invoice fraud!
BUSINESS RULES
Streamline The Approval Process with Business Rules
Level up your approval management through automatic actions!
Why financials choose for SpendControl
99%
correct data extraction with Klippa’s OCR
70%
of time saving on document processing
100%
insight into your operational expenses
20+
integration
possibilities
Set-up Custom Authorization Flows
Ensure that only authorized employees handle your invoice and expense approvals.
Link individuals to your business rules for an efficient approval process.
Examine submitted expenses & invoices with OCR technology
Klippa’s OCR technology identifies fields such as company name, purchase date, amounts, currency, description, etc.
Depending on the business rules linked to these fields, expenses & invoices could be approved automatically or trigger an authorization flow, as shown in the examples below.
Use multiple-layer transaction approval
Invoices & expenses that are linked to active authorization flows are presented to either one or a group of individuals with approval rights.
You can set hierarchy within an authorized group with the fixed approval order. Without it, transactions will be forwarded to the approvers simultaneously.
Simplify your approval process
Approvers can manually review and grant a status to the submitted documents, depending on the quality and validity of the submission.
As a manager, you can easily approve expenses in the app or via the web application. Required fields ensure that only complete expenses are submitted for approval.
Integrate with your accounting or ERP software
Integrate with your accounting or ERP software
The moment a transaction is approved, it can be booked into your accounting software with just one click!
Book your expenses as individual lines or as reports to your accounting or ERP system, including receipts as attachments.
“It is extremely pleasant to work together with a party that is as ambitious as we are. The willingness and speed with which Klippa implemented specific modifications for us is impressive.”
Get Started Now!
Let Klippa’s SpendControl specialists show you how to level up your approval management using our award-winning financial solution.
Frequently Asked Questions
Can I automate my approval flows?
Can I maintain my approval process during the absence of an authorized employee?
Is it possible to modify the active authorization flow if a mistake is found?
Is it possible to claim expenses obtained in foreign currency?
How can I transfer approved expenses to my bookkeeping or ERP software?
Can I maintain my approval process during the absence of an authorized employee?
Is it possible to modify the active authorization flow if a mistake is found?
Is it possible to claim expenses obtained in foreign currency?
How can I transfer approved expenses to my bookkeeping or ERP software?
Is it possible to claim expenses obtained in foreign currency?
No problem!
When your employees submit transactions in foreign currency, SpendControl applies auto-conversions through its exchange currency feature.
Our system identifies the date of purchase and uses the exchange rate from that day, calculating the equivalent value in your local currency. This streamlined process allows you to reimburse business trip expenses effortlessly.
Can I automate my approval flows?
Absolutely!
With SpendControl features like business rules and authorization flows, you can speed up your approval management by assigning the employees in charge or even setting automatic approvals through determined conditions.
Our Helpdesk articles explain the technicality of authorization flows and business rules for an effortless set-up.
Can I maintain my approval process during the absence of an authorized employee?
Sure!
Klippa SpendControl is fully customizable. With admin rights, you can always edit the authorization flow that is linked to any business rule in case of a holiday, sick leave, personnel change, etc.
Our Helpdesk articles illustrate the authorization flow set-up process step by step.
How can I transfer approved expenses to my bookkeeping or ERP software?
Easily!
SpendControl offers ready to go integrations with most big accounting and ERP systems. Companies that use other accounting and ERP platforms can integrate with SpendControl using an API connection. Besides this we offer intelligent export-import files to create journal entries even without direct API integration.
Check out our direct API integration possibilities here.
Is it possible to modify the active authorization flow if a mistake is found?
Definitely!
We know that no one is immune to a misstep. If an invoice or expense was assigned to the wrong person for approval, a user with a finance or admin role can always manually select a different authorization flow.
Our Helpdesk articles provide in-depth information on all authorization flow features.