CUSTOMER STORIES | MODIFI
How Modifi Automated Multi-Entity Invoice Processing with Klippa
Discover how Modifi automated invoice intake, approvals, and reporting across multiple entities with Klippa — eliminating manual work, improving accuracy, and simplifying financial operations without direct platform access for external stakeholders.
About Modifi
Modifi is a global fintech company that empowers exporters and importers with digital trade finance solutions. Operating across multiple countries, including Germany and the Netherlands, Modifi supports businesses with working capital and risk protection, helping them scale efficiently.
With a growing international footprint and multi-entity operations, Modifi manages a steady stream of vendor invoices each month, requiring consistent, compliant, and efficient financial workflows.
The Challenges of Manual Invoice Processing in Fintech
Prior to implementing Klippa, Modifi relied on a shared Gmail inbox to receive incoming invoices, which were manually reviewed and processed by the finance team. This workflow was prone to delays, inconsistencies, and data entry errors, especially given the multiple legal entities operating under Modifi, each with its own VAT rules, cost centers, and approval structures.
The lack of integration with their accounting platform, Xero, made it difficult to centralize and automate booking processes. Additionally, Modifi required entity-specific reporting and monthly invoice overviews in a structured, exportable format, which was labor-intensive and time-consuming to generate manually.
Modifi Enhances Efficiency with Klippa’s Invoice Processing Solution
By implementing Klippa, Modifi transformed its invoice processing into a streamlined, automated workflow. Invoices are now automatically forwarded from Gmail into Klippa, where OCR technology extracts key data such as suppliers, invoice numbers, VAT codes, and cost centers. Klippa’s deep integration with Xero supports entity-specific syncing, ensuring that only relevant VAT codes and financial data are used for each legal entity.
A standout improvement came from Klippa’s compensation-based approval workflows: Modifi can now route invoices dynamically based on thresholds (e.g., under €10,000, over €10,000, and over €50,000), ensuring that the right stakeholders are involved at each level of financial responsibility. Approvers receive automated notifications with only the necessary invoice details, reducing friction in the decision-making process.
Additionally, Klippa generates monthly Excel overviews complete with all extracted invoice data and direct PDF links (segmented per entity) so Modifi’s finance team can manage reporting without manual effort or external access to the platform.
Why Klippa
Modifi selected Klippa for its advanced automation, flexible multi-entity support, and intelligent approval routing. The platform’s ability to configure entity-specific integrations with Xero, enforce dynamic compensation rules for invoice approvals, and deliver export-ready reports aligned perfectly with Modifi’s operational complexity.
Klippa offered a solution that was both powerful and simple, reducing manual workload while increasing control.
The Benefits for Modifi
Accelerated Invoice Processing
Klippa’s automation eliminated manual data entry by forwarding invoices directly from Gmail and extracting key information via OCR. This reduced errors and sped up processing across all entities.
Seamless Xero Integration per Entity
With synced suppliers, VAT codes, and cost centers, invoices are booked directly into the correct Xero instance. Klippa ensures that only relevant financial data is used, keeping multi-entity workflows clean and compliant.
Flexible, Role-Based Approvals
Approval flows are tailored to Modifi’s internal structure, routing invoices based on amount thresholds and departments. Approvers receive clear notifications and only see what’s needed to make quick, informed decisions.
Automated, Entity-Specific Reporting
Klippa generates monthly Excel reports with all invoice metadata and links to PDFs, segmented by entity. This gives Modifi complete oversight without manual compilation or external platform access.