Expense Management
A fully digital expense management process including mobile app, automatic text recognition, authorization layers and reliable processing on the books. 
Award-winning solution for financials
Powered by Europe’s #1 OCR technology

Trusted by 1000+ brands worldwide

Digital expense management, how does it work?

From digital submission of expenses to booking it into your ERP system, in Klippa SpendControl everything can be customized to your needs.

Submit expenses via mobile app or web

Easily submit your expenses via the mobile app or online environment. You can even easily claim travel expenses with the integrated Google Maps functionality.
Exchange currency at the daily rate or set your own rate
Submit travel expenses via Google Maps integration

OCR extracts data and fills in recognized fields automatically

OCR helps with populating recognized fields such as relationship, purchase date, total amount, VAT amount, and currency. Optionally add description, category, and cost center.
Save 70% processing time on expense processing
Avoid endless manual retyping of receipts
Built-in recognition of duplicate and anomalous entries

Approve with multiple layers

Authorization flows give you advanced approval options with variable or fixed approval sequences.
Save time with self-learning booking suggestions
Automate part of the approval process
Create rules around expense policies
Use groups and assign different rights

Easy approval

As a manager, you easily approve expenses in the app or via the web application. Required fields ensure that only complete expenses are submitted for approval.
Mandatory fields ensure a smooth approval process
Distribute claims across folders

Integration with your accounting or ERP system

Your expenses are added to your to-do list. Book your expenses as individual lines or as reports to your accounting or ERP system, including receipts as attachments.
Synchronize all dimensions from the accounting package
Overview of costs
Export expenses in different formats

Why financials choose for SpendControl

correct data extraction by Klippa’s OCR
of time saving on processing
insight into your operational expenses

By Klippa, Banijay saves 90% in turnaround time

“Because of the simplicity of Klippa, we now save 90% in turnaround time!” ~ Leon Backbier, IT Manager Banijay
90% savings in turnaround time
Intuitive app without need for extensive manual
Full control through user synchronization
Automatic fraud prevention and smart business rules
Product specialists to solve challenges together
Let's talk over the phone!
We love to explain more about Klippa via a short phone call. If you want us to call you back, just choose a date and time that suits you best. If you leave the date and time empty we will call you within 30 minutes!
We are available for calls in English, Spanish, French, German and Dutch during office hours (CEST timezone). You can reach us at +31 50 2111631.

Automate your expense process

Watch the video to see you can easily automate your expense management process with Klippa SpendControl

Easy to integrate with the software that powers your business

Looking for more integrations? Check all integrations or get in touch.

Clear prices

At Klippa, we like to keep our pricing simple. Our expense management software module is available in three pricing plans. The perfect solution for everyone.

A solid start for digital expense management with Klippa.

The optimal expense solution with fraud detection and an account manager.

A fully customized expense solution that is tailored to your needs.
€4 /user / month
€5 /user / month
Compare the features
Submit through app, website and e-mail
The best OCR technology of Europe
Storage in the cloud
Use of categories, cost centers, cost units & projects
Reimburse travel expenses with the Google Maps integration
Approvals on web & app through digital workflows
– From €50 per month
Implementation of expense policy via advanced business rules
Personal support via chat, e-mail and phone
Integration with standard bookkeeping system
– From €50 per month
Automatic fraud detection
Dedicated account manager
Automatic VAT reclaim
Match creditcard statements automatically
Custom connections and access to the Klippa API
User sync, Single sign-on and/or 2FA
In-app company logo
Custom SLA

 Schedule a free online demonstration

In just 30 minutes one of the Klippa product experts will give you an online demonstration and answer all your questions.

Frequently Asked Questions

Does Klippa use OCR technology?
Yes, Klippa has the best OCR included to do all the data extraction for you.
OCR stands for Optical Character Recognition. This technology extracts the data from scans and converts them into a readable and usable formats. 

Klippa applies text recognition for the following data points: 
– merchant
– purchase date
– total amount
– VAT percentage 
– VAT amount
How does Klippa manage cost categories?
 Parking, business lunches and representation costs are common categories among the Klippa expense management software users.

These categories can be easily set up in the company settings. In addition, we link them to a general ledger account and VAT code in order to help you process the expenses with just one click!

The only thing that users have to do is select the according category field for each expense they want to submit.
How does Klippa manage cost centers, cost units and projects?
Klippa support two routes for this:

(1) We sync all data from your accounting or ERP system with an API integration.

(2) We use import files in .csv of .xlsx. After a successful import you assign the according employees so you can retrieve all relevant data.
Is it possible to download files or create reports?
Yes, creating reports and downloading files is possible in CSV, XLSX, PDF and UBL format.
Creating custom reports or downloading your files is not a problem at all! Klippa offers a variety of export formats for which you can create your own template. 
Does Klippa support expenses made with company cards?
Yes, we do!
Klippa users can select the payment method for their expenses. When selecting the option ‘company card’, the expense will be automatically matched with a line item from the credit card statement.
How to prevent doubles and fraud?
Klippa is fraud free!
No employer likes to reimburse an expense twice. With Klippa’s expense management software you never need to again. When a file is submitted we track the data. When a duplicate is spotted by our system, it sends out a notification. Warnings are visible for users, managers and the finance departement.
Are you able to register your mileage in Klippa?
Yes, we have integrated Google Maps in our applications.
The only thing you have to do is set your place of departure and your destination – we will calculate your reimbursement based on the travelled distance. Klippa also enables multi-routes in case you want to plan ahead.
Does Klippa offer approval workflows?
Yes, we offer multi-level approval flows.
Klippa uses a multi-level approach for expense claim approvals. A submitted expense is automatically assigned to one or multiple manager(s). After approval, expenses are forwarded to Finance for further processing.

Klippa also offers custom flows. This makes it possible to auto-approve certain expenses or assign an extra approver.
Can I integrate with my accounting or ERP system?
Yes, over the years Klippa has become software partners with a variety of accounting and ERP-systems.
Over the years we have partnered up with a variety of accounting and ERP systems. With most we have an API integration, which syncs the data both ways. Klippa also offers intelligent export-import files to create journal entries.
What happens with the different currencies?
Klippa’s expense management software applies auto-conversions to your preferred currency. Both the document currency and the converted currency are saved in the archive.
How does implementation work?
Klippa is plug & play! Our helpdesk articles will guide you in setting up in the account. Would you rather get help from a product specialist? That’s not a problem – on average we will have you account set up in 48 hours.