Considering making a switch from Whitevision? Or searching for your first financial management solution? To help you make the best choice, we’ve created this comparison of what sets Klippa SpendControl apart.
Many users of expense management software are experiencing problems with user-friendliness. If you’re facing the same frustrations, you’re not alone. Here are a few reasons why businesses are making the switch to Klippa, and why it could be the right choice for you too.
Klippa Payment Cards: Smart Expense Management
Expense management is easier and more efficient with an integrated payment solution. Klippa’s own corporate payment cards allow businesses to automate expense tracking, apply spending limits, and gain real-time insights into company spending. Every transaction is instantly recorded, categorized, and matched with receipts, eliminating manual reporting and reducing errors.
With seamless integration into your financial system, Klippa gives you full control over business expenses.
Preventing fraudulent expense claims is essential for financial security, yet many platforms lack proper fraud detection. Klippa’s AI-powered fraud detection automatically identifies duplicate claims, altered receipts, and suspicious transactions before they are processed.
This ensures that only legitimate expenses are approved, helping businesses reduce financial risks, improve compliance, and maintain accurate records with minimal manual effort.
99% Accurate Data Extraction: Reliable & Efficient Processing
Manual data entry is slow and prone to errors, but not all expense management solutions offer high-accuracy automation. Klippa uses AI-powered Optical Character Recognition (OCR) to extract data from receipts, invoices, and financial documents with 99% accuracy.
This significantly reduces human errors, speeds up expense processing, and ensures that all data is captured correctly, helping businesses streamline their financial workflows with confidence.
Mileage Tracking: Automatically Log Business Trips with Ease
Tracking mileage manually can be time-consuming and inaccurate, leading to errors in reimbursements. Klippa’s built-in mileage tracking feature allows employees to log business trips effortlessly, ensuring precise calculations for travel expenses.
With a google maps integration, and easy reporting, businesses can ensure accurate reimbursements while simplifying the process for employees and finance teams alike.
Make the best choice for a Whitevision alternative
If you’re looking for a secure and reliable financial platform, we believe Klippa is the best alternative to Whitevision, but we’re also a little biased. So check out other software providers and see how their features, service quality, and pricing compare to Klippa and Whitevision, and choose the one that’s right for you.
How do the approval workflows of SpendControl work?
SpendControl uses a multi-level approach for approving invoices. You can create fixed approval flows in the settings, as well as assign invoices to flows once they come in. Depending on your user rights in SpendControl you can do specific tasks such as record invoices in your accounting system.
Would you like to set up specific workflows? That’s not a problem. SpendControl can help you route invoices to the right approver(s).
How to add my invoices and documents to SpendControl?
SpendControl supports a variety of ways to add invoices. Most companies receive their invoices in an inbox, which is why we created a unique Klippa email to which you can forward your emails. All data will be extracted from the email or attachment(s) and added to the Klippa dashboard.
Do you have invoices stored on your computer? That’s not a problem! Just add them manually to SpendControl. In case you receive invoices on paper, just use the Klippa App to scan the file.
Does SpendControl have approval guidelines and individual workflows?
Yes, expense reports go to the manager for approval and then to the finance department. You can also create specific workflows, such as automatic approvals for parking tickets under 5 euros or additional approval by the CFO for amounts over 1000 euros.
Which languages are supported by Klippa?
Klippa supports all Latin-alphabetic languages, including Dutch, English, French, Spanish, German, Portuguese, Italian, Danish, Swedish, Finnish, Greek, and more. Hebrew is currently in BETA. Additional languages can be supported upon request.
Does SpendControl have a mobile application?
Yes, SpendControl has a mobile app for both Apple and Android. The Klippa App can be used to scan and approve invoices on the go. You will find the assigned invoices in your to-do list of the app.
Can SpendControl integrate with my ERP or accounting system?
Yes, over the years, SpendControl has become software partners with a variety of accounting and ERP systems. In many cases, there is an API integration, which syncs the data both ways. SpendControl also offers intelligent export/import files to create your journal entries.
What happens to foreign currencies on international business trips?
Do your employees travel abroad and have business expenses there? In SpendControl, the receipt data is automatically converted into the desired currency without you having to do anything. The original currency is also saved.
What are Klippa Business Expense Cards and how can they be used?
Klippa business expense cards, also named employee expense cards or petty cash cards, are expense cards issued to company employees for their work-related expenses. Instead of using their own funds, employees can make purchases with the card and only upload the receipt.
These cards are available in virtual format and as physical cards. This helps you to improve your company’s reimbursement process and help ensure transparency and accountability for business expenditures.
Klippa expense cards are issued by Pliant. For more information, check out Pliant’s FAQ page.
Klippa business expense cards can be used for a wide range of regular employee expenses. This includes business trips, daily expenses like office supplies or client lunches, and many more. Whenever a purchase is made, employees are requested to scan the receipt and provide the necessary expense details, allowing the finance team to easily track and manage expenses without any additional follow-up required.
Is it easy to switch to Klippa?
Yes, switching to Klippa is designed to be easy and seamless. The platform offers several features that make the transition smoother:
1. Simple Onboarding Process: Klippa provides a user-friendly onboarding experience, guiding you through setup and integration with your existing systems. You can get up and running quickly without extensive technical expertise.
2. Data Migration Support: If you are moving from another document processing solution, Klippa can assist with data migration to ensure that your existing documents and workflows are transferred smoothly.
3. Integration with Existing Tools: Since Klippa integrates with a wide range of tools and applications (e.g. accounting software, CRMs, cloud storage), you can easily connect Klippa to your current systems without significant disruption.
4. Customizable Workflows: You can tailor Klippa’s workflows to match your current processes, minimizing the need for drastic changes and allowing a smoother adoption.
5. Dedicated Support: Klippa offers support to help you through the transition. Our team can provide guidance and answer any questions as you switch to the platform.
Overall, Klippa is designed to simplify the adoption process, making it easier to switch and start automating your document processing workflows quickly.
Is SpendControl secure and GDPR-compliant?
Yes, SpendControl is GDPR-compliant and ISO 9001 and ISO 27001 certified. Our solution is therefore suitable for use within and outside Europe. We use secure connections, automatic backups, firewalls, and encryption. Third parties perform penetration tests, and we provide detailed security documentation on request.
Other questions?
Do you have any other questions about our SpendControl solution? Get in touch by mail, phone or chat!