Are you looking for an alternative to TriFact365 or choosing an expense management platform for the first time? Discover how Klippa stands out with a reliable and user-friendly experience.
Many users struggle with slow, buggy expense management apps that disrupt workflows. Frequent crashes and long loading times make expense tracking frustrating. If you’re tired of unreliable software, see why businesses switch to Klippa SpendControl for a smooth, dependable experience.
End the Frustration of Outdated Finance Apps
We understand the frustration of dealing with slow, outdated finance apps. Poorly designed software disrupts workflows, wastes valuable time, and leaves teams irritated.
That’s why we built Klippa SpendControl with a modern, intuitive interface to simplify expense management. Submitting expenses, approving claims, and processing invoices become effortless, letting your team focus on what really matters.
Reliable Software That Keeps Your Workflows Running Smoothly
Frustrated by unreliable systems disrupting your workflows? Downtime and frequent crashes aren’t just annoying; they cost valuable time and resources.
Our robust automation software is built for consistent, dependable performance, hosted securely on Microsoft Azure servers with a guaranteed 99.9% uptime.
Keep your business running smoothly without interruptions, knowing your data and processes are always accessible when you need them.
Connect Easily to Your Existing Accounting Software
Concerned about compatibility issues between new software and your current accounting or ERP systems? Klippa SpendControl integrates effortlessly with more than 20 leading bookkeeping and ERP solutions.
Even if your platform isn’t listed, our team can quickly build a custom integration or establish smart import and export workflows tailored to your needs.
Smart Corporate Cards to Simplify Your Business Expenses
Tired of manually matching credit card transactions with receipts and approvals? Klippa’s smart payment cards seamlessly integrate with our expense management platform, giving you real-time expense tracking and automated reconciliation in one place.
Set customized spending limits per user or department, implement approval workflows, and gain instant visibility into every payment.
Say goodbye to chasing receipts, out-of-pocket expenses, and month-end surprises.
Built-In Fraud Detection to Secure Your Business Finances
Invoice fraud, duplicate claims, and subtle errors can lead to serious financial damage. Klippa SpendControl proactively protects your business with advanced fraud detection and intelligent duplicate recognition.
Every invoice and expense is automatically scanned in real-time, immediately flagging suspicious transactions before they cause harm. Eliminate tedious manual checks, reduce risk, and ensure accuracy.
An Easy Switch from TriFact365
We know changing finance tools can feel daunting. Will the transition interrupt workflows? Could things go wrong?
With Klippa SpendControl, you don’t need to worry. Our experienced support team guides you every step of the way, from initial planning to final setup.
We handle the configuration, integrate seamlessly with your bookkeeping systems, and ensure a smooth transition, so your business keeps running without disruption.
Wondering if Klippa is a better platform for you? Go behind the scenes in this video walkthrough to learn the ins and outs of Klippa’s software and how it can help your business!
I’m ready.
How do I make the switch?
Switching to Klippa SpendControl is easy – just reach out or book a demo to see the product in action!
If you’re looking for a reliable pre-accounting solution, we believe Klippa is the best alternative to TriFact365, but we’re also a little biased. So check out other software providers and see how their features, service quality, and pricing compare to Klippa and TriFact365—and choose the one that’s right for you.
How do the approval workflows of SpendControl work?
SpendControl uses a multi-level approach for approving invoices. You can create fixed approval flows in the settings, as well as assign invoices to flows once they come in. Depending on your user rights in SpendControl you can do specific tasks such as record invoices in your accounting system.
Would you like to set up specific workflows? That’s not a problem. SpendControl can help you route invoices to the right approver(s).
How to add my invoices and documents to SpendControl?
SpendControl supports a variety of ways to add invoices. Most companies receive their invoices in an inbox, which is why we created a unique Klippa email to which you can forward your emails. All data will be extracted from the email or attachment(s) and added to the Klippa dashboard.
Do you have invoices stored on your computer? That’s not a problem! Just add them manually to SpendControl. In case you receive invoices on paper, just use the Klippa App to scan the file.
Does SpendControl have approval guidelines and individual workflows?
Yes, expense reports go to the manager for approval and then to the finance department. You can also create specific workflows, such as automatic approvals for parking tickets under 5 euros or additional approval by the CFO for amounts over 1000 euros.
Which languages are supported by Klippa?
Klippa supports all Latin-alphabetic languages, including Dutch, English, French, Spanish, German, Portuguese, Italian, Danish, Swedish, Finnish, Greek, and more. Hebrew is currently in BETA. Additional languages can be supported upon request.
Does SpendControl have a mobile application?
Yes, SpendControl has a mobile app for both Apple and Android. The Klippa App can be used to scan and approve invoices on the go. You will find the assigned invoices in your to-do list of the app.
Can SpendControl integrate with my ERP or accounting system?
Yes, over the years, SpendControl has become software partners with a variety of accounting and ERP systems. In many cases, there is an API integration, which syncs the data both ways. SpendControl also offers intelligent export/import files to create your journal entries.
What happens to foreign currencies on international business trips?
Do your employees travel abroad and have business expenses there? In SpendControl, the receipt data is automatically converted into the desired currency without you having to do anything. The original currency is also saved.
What are Klippa Business Expense Cards and how can they be used?
Klippa business expense cards, also named employee expense cards or petty cash cards, are expense cards issued to company employees for their work-related expenses. Instead of using their own funds, employees can make purchases with the card and only upload the receipt.
These cards are available in virtual format and as physical cards. This helps you to improve your company’s reimbursement process and help ensure transparency and accountability for business expenditures.
Klippa expense cards are issued by Pliant. For more information, check out Pliant’s FAQ page.
Klippa business expense cards can be used for a wide range of regular employee expenses. This includes business trips, daily expenses like office supplies or client lunches, and many more. Whenever a purchase is made, employees are requested to scan the receipt and provide the necessary expense details, allowing the finance team to easily track and manage expenses without any additional follow-up required.
Is it easy to switch to Klippa?
Yes, switching to Klippa is designed to be easy and seamless. The platform offers several features that make the transition smoother:
1. Simple Onboarding Process: Klippa provides a user-friendly onboarding experience, guiding you through setup and integration with your existing systems. You can get up and running quickly without extensive technical expertise.
2. Data Migration Support: If you are moving from another document processing solution, Klippa can assist with data migration to ensure that your existing documents and workflows are transferred smoothly.
3. Integration with Existing Tools: Since Klippa integrates with a wide range of tools and applications (e.g. accounting software, CRMs, cloud storage), you can easily connect Klippa to your current systems without significant disruption.
4. Customizable Workflows: You can tailor Klippa’s workflows to match your current processes, minimizing the need for drastic changes and allowing a smoother adoption.
5. Dedicated Support: Klippa offers support to help you through the transition. Our team can provide guidance and answer any questions as you switch to the platform.
Overall, Klippa is designed to simplify the adoption process, making it easier to switch and start automating your document processing workflows quickly.
Is SpendControl secure and GDPR-compliant?
Yes, SpendControl is GDPR-compliant and ISO 9001 and ISO 27001 certified. Our solution is therefore suitable for use within and outside Europe. We use secure connections, automatic backups, firewalls, and encryption. Third parties perform penetration tests, and we provide detailed security documentation on request.
Questions?
Do you have any other questions about our SpendControl solution? Get in touch by mail, phone or chat!