Are you considering switching from Candis? Or are you looking for the right platform for the first time? This overview shows you what makes Doxis truly unique.
Frustrated with outdated, complex interfaces or a steep learning curve? You’re not alone. Here’s why more and more companies are switching to Doxis SpendControl and why it might be the right choice for you.
One Solution for all your Spend Management
Many systems fall short when it comes to offering a true all-in-one solution for both expense claims and invoice processing.
Doxis SpendControl provides an integrated platform that handles all your business spend. From submitting receipts to approving and processing invoices.
Everything is centralized in one place, making your workflows simpler and more efficient.
Bulk invoice processing that actually works
Manually processing invoices can be slow, repetitive, and error-prone, specially when dealing with high volumes.
Doxis SpendControl takes the hassle out of the process with advanced bulk processing capabilities. Whether you’re processing hundreds of invoices or recurring payments, Doxis handles it all at once, without losing control.
This saves time, boosts accuracy, and reduces the risk of mistakes, so you can work faster and more efficiently.
Doxis uses their own extraction technology, specifically built to deliver up to 99% accuracy when processing invoices, receipts and purchase orders.
Thanks to advanced AI and Optical Character Recognition (OCR) document flows are handled quickly and precisely, ensuring you always have reliable data at your fingertips.
That means fewer errors and significant time savings for your team.
Seamless integration with your existing accounting software
Worried about integration issues between new tools and your current accounting system?
Doxis SpendControl connects effortlessly with over 20 leading accounting and ERP solutions, no complex setup required.
Thanks to this seamless integrations, you can streamline your workflows without losing time to technical hurdles.
Seamless and intuitive: get started without the hassle
Many systems are complex and require a steep learning curve before you can use them effectively.
Doxis SpendControl is designed with user-friendliness in mind. Our intuitive interface ensures you can get started without any hassle, regardless of your experience with spend management software.
Whether you’re just getting started or looking for a more advanced solution, you can get up and running quickly, without frustration or wasted time.
Smooth transition from Candis to Doxis
We understand that switching to a new system can feel like a challenge.
With Doxis SpendControl, there’s no need to worry. Our experienced support team ensures a seamless transition, from setting up your company rules to integrating your accounting software.
Looking for a complete solution? We believe Doxis SpendControl is the best alternative to Candis, though we might be a little biased. That’s why we encourage you to compare other software providers and see how their features and service stack up against Doxis and Candis. This way, you can choose the solution that truly fits your organization.
How do the approval workflows of SpendControl work?
SpendControl uses a multi-level approach for approving invoices. You can create fixed approval flows in the settings, as well as assign invoices to flows once they come in. Depending on your user rights in SpendControl you can do specific tasks such as record invoices in your accounting system.
Would you like to set up specific workflows? That’s not a problem. SpendControl can help you route invoices to the right approver(s).
How to add my invoices and documents to SpendControl?
SpendControl supports a variety of ways to add invoices. Most companies receive their invoices in an inbox, which is why we created a unique Doxis email to which you can forward your emails. All data will be extracted from the email or attachment(s) and added to the Doxis dashboard.
Do you have invoices stored on your computer? That’s not a problem! Just add them manually to SpendControl. In case you receive invoices on paper, just use the SpendControl App to scan the file.
Does SpendControl have approval guidelines and individual workflows?
Yes, expense reports go to the manager for approval and then to the finance department. You can also create specific workflows, such as automatic approvals for parking tickets under 5 euros or additional approval by the CFO for amounts over 1000 euros.
Which languages are supported by Doxis?
Doxis supports all Latin-alphabetic languages, including Dutch, English, French, Spanish, German, Portuguese, Italian, Danish, Swedish, Finnish, Greek, and more. Hebrew is currently in BETA. Additional languages can be supported upon request.
Does SpendControl have a mobile application?
Yes, SpendControl has a mobile app for both Apple and Android. The SpendControl App can be used to scan and approve invoices on the go. You will find the assigned invoices in your to-do list of the app.
Can SpendControl integrate with my ERP or accounting system?
Yes, over the years, SpendControl has become software partners with a variety of accounting and ERP systems. In many cases, there is an API integration, which syncs the data both ways. SpendControl also offers intelligent export/import files to create your journal entries.
What happens to foreign currencies on international business trips?
Do your employees travel abroad and have business expenses there? In SpendControl, the receipt data is automatically converted into the desired currency without you having to do anything. The original currency is also saved.
What are Doxis Business Expense Cards and how can they be used?
Doxis business expense cards, also named employee expense cards or petty cash cards, are expense cards issued to company employees for their work-related expenses. Instead of using their own funds, employees can make purchases with the card and only upload the receipt.
These cards are available in virtual format and as physical cards. This helps you to improve your company’s reimbursement process and help ensure transparency and accountability for business expenditures.
Doxis expense cards are issued by Pliant. For more information, check out Pliant’s FAQ page.
Doxis business expense cards can be used for a wide range of regular employee expenses. This includes business trips, daily expenses like office supplies or client lunches, and many more. Whenever a purchase is made, employees are requested to scan the receipt and provide the necessary expense details, allowing the finance team to easily track and manage expenses without any additional follow-up required.
Is it easy to switch to Doxis?
Yes, switching to Doxis is designed to be easy and seamless. The platform offers several features that make the transition smoother:
1. Simple Onboarding Process: Doxis provides a user-friendly onboarding experience, guiding you through setup and integration with your existing systems. You can get up and running quickly without extensive technical expertise.
2. Data Migration Support: If you are moving from another document processing solution, Doxis can assist with data migration to ensure that your existing documents and workflows are transferred smoothly.
3. Integration with Existing Tools: Since Doxis integrates with a wide range of tools and applications (e.g. accounting software, CRMs, cloud storage), you can easily connect Doxis to your current systems without significant disruption.
4. Customizable Workflows: You can tailor Doxis’ workflows to match your current processes, minimizing the need for drastic changes and allowing a smoother adoption.
5. Dedicated Support: Doxis offers support to help you through the transition. Our team can provide guidance and answer any questions as you switch to the platform.
Overall, Doxis is designed to simplify the adoption process, making it easier to switch and start automating your document processing workflows quickly.
Is SpendControl secure and GDPR-compliant?
Yes, SpendControl is GDPR-compliant and ISO 9001 and ISO 27001 certified. Our solution is therefore suitable for use within and outside Europe. We use secure connections, automatic backups, firewalls, and encryption. Third parties perform penetration tests, and we provide detailed security documentation on request.
Questions?
Do you have any other questions about our SpendControl solution? Get in touch by mail, phone or chat!