Expense management is not a high-interest topic, but it’s a crucial part of any business. One of Finance’s biggest frustrations is manual data entry, which often leads to inefficiency and mistakes. Of course, there’s no one to blame as we all are human and we make mistakes from time to time. But they don’t need to happen anymore.
Klippa has fully automated data entry with the use of Optical Character Recognition (OCR) technology. OCR provides you with relevant data from documents that a computer normally sees as an image. For the purpose of expense management this means saving a lot of time, because the software records claims by the info provided through images. And time isn’t the only benefit of the Klippa Expense Manager!
Efficiency for everyone
Submitting, approving and recording large numbers of receipts can be very time-consuming. With the Klippa Expense Manager all employees are able to complete their task faster, more precise and accurate, saving the company valuable time and enable people to spend more time on other tasks that require deeper thinking.
Handling expenses with Klippa is really easy:
- Submit your expenses with the Klippa app by making a scan of the receipt. The OCR extracts all the relevant data such as the merchant, date, VAT and amount(s).
- Managers are able to approve the expenses in the cloud either with the Klippa app or in the webapp. The only thing they have to do is check whether everything is correct and change the status from ‘pending’ to ‘approved’.
- Approved expenses can be recorded in the bookkeeping with just a matter of clicks by the financial administration. All the info on the receipt is extracted by OCR and during submittance employees can select categories or cost centers that are linked to ledgers.
Better and more transparent process
Using Klippa leads to a 24/7 expense management process since everything is saved and stored in the cloud. The Klippa app allows employees to scan their receipts at any given time. In addition, fraud and human errors are eliminated as the software detects duplicates and either sends a notification or auto decline the claim.
Instead of generating manual reports, Klippa gives you realtime insights and booking suggestions to record your expenses automatically. All Klippa features help eliminate manual work and support your financial workflow!
Would you like to know more about Klippa? We offer free online demos during which we talk you through the possibilities. Also, feel free to ask any questions via [email protected].