In today’s economic landscape, organizations prioritize cost savings and productivity. One key solution is ID document scanning, revolutionizing document processing by swiftly extracting information from identity documents.
Efficient identity document processing is vital across various sectors. Industries such as finance and healthcare heavily rely on accurate information processing. Gain insights into OCR and its applications in filling forms with data from identity documents, which is reshaping traditional data input methods.
Throughout this blog, we will explore the intricacies of automated data entry, shedding light on the transformative capabilities of OCR technology. From its benefits to use cases and a solution that can save you time and money.
What is ID Document Scanning?
ID scanning software swiftly extracts information from ID cards, passports, or driver’s licenses, generating a digital, searchable, and machine-readable data version. It outpaces and outperforms traditional manual ID checks in terms of speed and reliability.
This method relies on smart software, especially designed to handle ID documents. It can grab information from PDFs, images, scanned files, or even a photo from your smartphone, turning it into a neat and organized format like CSV or JSON. The technology behind this process is OCR technology – the tech that transforms images into machine-readable text.
Curious about how this all works? Keep reading to discover how you can bring automated data entry to your ID document processes.
How Does ID Document Scanning Work?
Let’s explore the automation process for entering ID document data. While the specifics may vary depending on the use case, here’s an overview of how handling ID information can be automated.
Uploading ID Document: Companies often receive ID documents in different forms like PDF or PNG. To kick start the process, the files need to be uploaded into the ID document scanning software, or by simply taking a photo with your smartphone.
Extracting ID Document Data: In this step, OCR and AI technology engage in data recognition and extraction. The algorithm is adaptable, capable of being trained to pinpoint specific details across a diverse range of data fields. For instance, it can discern crucial information such as names, age, nationality, or document expiration date with precision.
Data Validation: Accuracy takes center stage as AI technology ensures the extracted ID data meets stringent standards. For an added layer of assurance, a human-in-the-loop may review and validate the information.
Formatting: The final act involves formatting the data into a structured output like CSV or JSON. This formatted data is now poised for seamless integration into databases or other software, streamlining subsequent workflows associated with ID document processing.
Thanks to the OCR and AI technology, companies can now tap into the full benefits of automatic data entrywhen dealing with ID documents. If you’re curious about how your company can enjoy these perks by bringing automation into your data entry processes, keep reading!
Benefits of ID Document scanning
To provide a comprehensive view of the benefits associated with ID document scanning, here’s a breakdown of the key advantages that organizations can enjoy:
- Precision with Improved Accuracy: Leverage OCR technology to achieve a 99% accuracy rate, especially when complemented with human-in-the-loop automation.
- Time-saving Efficiency: Accelerate data entry processes for ID documents, enhancing overall workflow efficiency.
- Reduced Operational Costs: Slash operational expenses by eliminating inefficient manual data entry processes.
- Efficient Bulk Processing: Seamlessly manage large batches of ID document files in a single streamlined operation.
- Enhanced Productivity: Optimize resource allocation, enabling a more focused approach to tasks that demand heightened attention.
- Elevated Employee Satisfaction: Eliminate redundant tasks, particularly manual data entry, fostering increased employee satisfaction and engagement within the workplace.
- Regulatory Compliance Assurance: Implementing automation ensures thorough document verification, minimizing the risk of fraud and assisting companies in maintaining compliance with KYC and AML regulations.
Use cases of ID Document Scanning
Explore how various industries are tackling the significant challenges with ID document scanning. In five specific scenarios, innovative solutions have transformed processes across financial services, healthcare, government agencies, human resources, and the travel and hospitality industry. These use cases illustrate how automation is improving efficiency and compliance in different sectors.
Finance – Loan Application Processing
In the financial sector, particularly during loan application processes, customers are required to submit various identity documents. Automated data entry systems can efficiently capture and process information from these documents, facilitating a quicker and more accurate assessment of loan applications. This not only speeds up the loan approval process but also enhances the precision of data used for risk assessment and decision-making in the financial industry.
Healthcare – Patient Registration
In the healthcare industry, patient registration involves collecting and recording information from various identification documents. Automated data entry can expedite this process by swiftly extracting relevant details from documents like driver’s licenses and insurance cards. This enhances the efficiency of patient registration, minimizes errors, and ensures that healthcare providers have accurate and up-to-date information for each patient.
Government – Visa Application
Government agencies often handle a large volume of passport applications, each requiring meticulous verification of identity documents. Automated data entry can play a crucial role in the visa application process by rapidly extracting information from submitted ID cards or passports. This not only accelerates the application review process but also enhances the accuracy of data entry, reducing the chances of errors in critical identification information.
HR – Onboarding Process
In the HR sector, ID document scanning streamlines the onboarding process. New employees are required to submit various identity documents such as passports, driver’s licenses, and social security cards. ID document scanning can efficiently extract relevant information from these documents, populating employee records with accuracy. This reduces the manual effort required for data input during onboarding, ensures data consistency, and expedites the overall hiring process.
Hospitality – Guest Check-In
In the hospitality industry, particularly in hotels and resorts, identity document scananing is key during guest check-in. Guests typically provide identification such as passports or driver’s licenses for verification purposes. An automated system can quickly scan and extract relevant details, expediting the check-in process. This ensures a seamless and efficient experience for guests upon arrival. Additionally, it reduces the likelihood of errors in guest information, contributing to a smoother overall hospitality service.
In essence, ID document scanning is a solution to streamlining processes and elevating standards across various sectors. Now, let’s explore an ID document scanning solution so you can speed up your operations.
Scanning ID Document with Klippa
Klippa DocHorizon, at the forefront of ID documents scanning solutions, empowers companies to automate their processes through cutting-edge OCR technology and AI.
Klippa DocHorizon takes over the manual process of scanning, reading and classifying ID documents like passports, ID cards, driver’s licenses, resident permits, etc. As well as extracting and verifying the data.
Our solution goes beyond mere automation, it excels in extracting, anonymizing, parsing, classifying, and verifying documents with precision.
Next to that, you can add as many security layers as you want.
Here is a list, to name a few:
Klippa DocHorizon seamlessly merges with your existing software via API or SDK, ensuring real-time data flow and customizable interactions. Additionally, our DocHorizon platform introduces another avenue for integration, empowering you to swiftly construct personalized document workflows with a low-code and user-friendly interface.
Take a leap towards a future where speed, accuracy, and innovation converge to redefine how we handle identity documents. Let Klippa DocHorizon guide you on this journey of reshaping the way you manage ID document information.
Book a free demo or contact our experts to explore the benefits that identity document scanning can bring to your organization!