The 7 Best Document Scanning Software in 2025

It’s no secret that document management plays an important role in every organization, and yours might be no exception. To seamlessly organize your business’s digital documents, you’re thinking of employing document scanning software to automate the task for you. But what makes a document scanning software stand out from the others? 

The reason why using document scanning software became so popular is due to the OCR technology being leveraged to turn images of scanned documents into structured data. Besides its capabilities to digitize documents and create a smooth document management system, document scanning software should reduce the manual workload of your teams and maintain accuracy while doing so. 

We know that finding the best document-scanning solution for your business is easier said than done. But that’s what we’re here for, to guide you in making the best choice and ensure you don’t compromise on quality. 

In this blog, you will get an overview of what you should look for in document scanning software, as well as the 7 best solutions on the market.

---

Key Takeaways

The 7 Best Document Scanning Software in 2025:

1. Klippa DocHorizon – Best for AI-powered intelligent document scanning with up to 99% OCR accuracy, GDPR compliance, no-code automation, and multi-format conversion. Ideal for medium to large enterprises.
2. Nanonets – Great for customizable OCR scanning with handwriting recognition and end-to-end document management. Suits companies needing flexible data extraction. 
3. Tungsten Automation – Best for large enterprises needing robust document management with advanced image processing and 100+ integrations. 
4. ABBY FineReader – Perfect for users wanting precise OCR and PDF editing with detailed documentation and document classification.
5. AdobeScan – Ideal free option for small businesses seeking essential scanning and OCR on mobile with cloud sync capabilities.
6. Laserfiche – Best for mid to large organizations needing centralized searchable archives and tailored workflows with automation.
7. PaperScan – Suitable for small businesses wanting affordable, basic document scanning with batch processing and annotation features. 

---

The 7 Best Document Scanning Software

Without much ado, we’ll start with exactly what you came for!

In this section, you will get an overview of the 7 best document scanning solutions of 2025, which facilitate decision-making for your business and jumpstart your automation journey. 

To help you, we’ve selected some of the most popular tools, looked into their features, and explored real user feedback from trusted review platforms. The result is a clear overview of what each app does well and where it might fall short based on what actual users are saying.

1. Klippa DocHorizon – Best for AI-powered intelligent document scanning 🏆

Klippa DocHorizon is an AI-powered intelligent document processing solution that is made to facilitate your business processes. It helps your business enhance the quality of all document-related workflows, allowing you to scan and process documents smartly and efficiently. Be it invoice scanning or identity document processing, Klippa DocHorizon fulfills all criteria.

Pros

• High OCR accuracy (up to 99% accuracy)
• Intuitive low-to-no-code platform 
• Real-time user feedback when scanning documents 
• Ability to scan all types of documents
• Extraction of data within seconds 
• Ensured GDPR compliance for safeguarding clients’ data privacy 
• Easy to implement, thanks to thorough documentation
• Image enhancement and auto-cropping for smoother image processing 
• Image & signature extraction

Cons

• Limited support for non-Latin alphabet
• No document generation options

Pricing

• €25 free credit to try out the platform
• License or usage-based pricing model
• Contact the team for pricing details

Ideal for: Medium to large enterprises looking to automate document workflows with accurate OCR and GDPR-compliant data extraction.

2. Nanonets – Great for customizable OCR scanning with handwriting recognition

Nanonets is an easy-to-use, straightforward document-scanning software provider. It uses high-accuracy OCR to extract data from paper documents and can be integrated into your existing applications via API.

Pros

• Data extraction from PDFs, emails, images, tables, and websites 
• Handwriting recognition
• A variety of customization options 
• End-to-end document management system
• Good customer support (Capterra)

Cons

• No document generation options 
• Cannot be used for e-signing documents
• Poor image quality can lead to incorrect recognition results (Softlist)

Pricing 

• Starter – pay as you go (first 500 pages free, then $0.3/page)
• Pro – contact for a quote 
• Enterprise – contact for a quote

Ideal for: Companies needing customizable OCR solutions for data extraction from various document types.

3. Tungsten Automation TotalAgility – Best for large enterprises needing document management with advanced image processing

Tungsten Automation, formerly known as Kofax, streamlines document processing, allowing your business to improve the speed and quality of all document flows. While Tungsten Automation TotalAgility is a suitable option for businesses wishing to customize their document management system, it comes with certain limitations.

Pros

• Great documentation verification system 
• 100+ integration connectors 
• Offers robust features like automation, document management, and decision-making
• Option to customize the solution based on the particular needs of a company 
• Enhances image quality, crops it, and straightens it before the data extraction processes

Cons

• Complex implementation (SaaS Worthy)
• Premium pricing may not suit smaller organizations
• Primarily designed for complex, enterprise-level processes, making it less suitable for smaller or simpler workflows (G2)

Pricing

• TotalAgility Starter – $83.00 (1 staff member per month)
• TotalAgility Custom – contact for price
• Customer cloud / on-premises – contact for price

Ideal for: Large enterprises requiring robust document automation, customization, and integration capabilities.

4. ABBY FineReader – Perfect for users wanting precise OCR and PDF editing with detailed documentation

ABBY FineReader offers an AI-powered OCR SDK designed to streamline document management systems. It uses a high-accuracy OCR for precise data extraction, while also allowing for image pre-processing.

Pros

• High accuracy OCR 
• Create, edit, and organize PDFs
• User-friendly and intuitive interface
• Detailed documentation for streamlined integration 
• Document classification for enhanced document management 

Cons

• May lack advanced workflow automation features
• The price is relatively high compared to similar options available in the market (TrustRadius)
• High scan quality can lead to delays and longer processing times

Pricing

• 1 and 3-year subscription plans are available – contact for prices

Ideal for: Users needing high-quality OCR and PDF management for document digitization and editing.

5. AdobeScan – Ideal free option for small businesses seeking essential scanning and OCR

Adobe Scan app is a useful tool that helps business professionals scan day-to-day documents, such as receipts or business cards. Its OCR technology creates a smooth data extraction process, allowing the user to further safely store the scanned documents.

Pros 

• Provides essential scanning and OCR capabilities at no cost
• Scan and convert documents, business cards, forms, and whiteboards
• Good image pre-processing 
• Safe storage of scanned documents for the secure use of data
• Seamlessly syncs with Adobe Acrobat and Adobe Document Cloud for advanced editing and sharing options 

Cons

• Advanced features like exporting to Word/Excel and combining PDFs require a paid subscription
• Files are saved to Adobe Document Cloud by default, requiring manual export for other cloud services
• Processing large scans may result in slow performance

Pricing

• Adobe Scan is free for basic use; premium features require a subscription

Ideal for: Small businesses and professionals seeking a mobile scanning app with OCR functionality.

6. Laserfiche – Best for mid to large organizations needing centralized searchable archives

Laserfiche provides a file-scanning option that allows for intelligent data capture and automated document management. This software offers the option to create a centralized and searchable database for scanned documents, enhancing organizational levels.

Pros

• Easy documentary management features 
• Creates a centralized, searchable database for the user 
• Captures data from electronic forms, paper documents, and emails 
• Users can create tailored workflows and integrations, making it flexible and adaptable to different organizational needs

Cons

• Steep learning curve, especially for businesses with limited IT resources (G2)
• Implementation can be time-consuming and may need expert assistance (TrustRadius)
• Functions with third-party support

Pricing

• Starter – $50/user/month (starts at 1 user)
• Professional – $69/user/month (starts at 5 users)
• Business – $79/user/month (starts at 25 users)

Ideal for: Mid to large-sized organizations needing enterprise-level document management and automation.

7. PaperScan – Suitable for small businesses wanting affordable, basic document scanning

PaperScan software for document scanning is a basic document management solution that streamlines document processing operations. It comes with a free or premium version, displaying a series of different features.

Pros

• Batch-processing documents
• Image pre-processing 
• Document and image annotation 
• Document encryption
• An offline version of the software is also available

Cons

• The free version offers very limited features, including limited batch processing
• Average OCR accuracy (G2)
• Some users have reported that it is not suitable for cloud use (G2)

Pricing

• PaperScan Free Edition – $0
• PaperScan Home Edition – $79
• PaperScan Professional Edition – $149

Ideal for: Small businesses requiring a simple and affordable document scanning solution with basic OCR.

As seen, each software has its pros and cons, and there is rarely a solution that perfectly fits into every single use case. Still, we hope you found this top 7 useful.

Now, you might be wondering how to choose the right document scanning solution. In the next section, we’ll guide you through the main comparison points that you need to take into account.

What to Look for in a Document Scanning Software

While the ability to scan and digitize documents is the main focus of such software, you can’t overlook other factors, such as the user experience or output quality. Keep in mind some of the most important features to look for in document scanning software:

• Wide document coverage: Having the ability to capture data from multiple document types allows you to improve multiple areas within your organization. For instance, invoice scanning or processing for accounts payable, receipts for expense management, or ID cards, passports, and driver’s licenses for KYC processes ensures a safe and secure business environment. 
• Integrations: It is important to opt for scanning software that can be integrated with all your existing applications, such as accounting software or an ERP system. This makes the scanning process smoother, as the ability to convert the extracted data to various forms that can be processed by the ERP system, for instance, prevents any mishaps from occurring.
• OCR accuracy: A low or average level of OCR accuracy can create even more obstacles for businesses, as you will have to spend additional time further correcting the incorrect data. On the other hand, high OCR accuracy can drastically improve the speed and quality of your information extraction process. 
• Batch processing: Being able to scan multiple documents simultaneously saves your organization a large amount of time, otherwise used on small and rather mundane tasks. Implementing a document scanning software that lets you upload and process documents in batches improves your turnaround time and eliminates needless delays. 
• Image processing: The capacity of a document scanning software to process images is a great attribute when it comes to scanning identity documents, for instance. The ideal software is powered by AI, giving you the possibility to enhance the captured image quality with pre-processing features, such as dealing with low-light situations, uncropped images, or skewed images. 
• Ease of implementation: A smooth implementation of the software is just the first step to achieving the desired efficiency of your document workflow. A document scanning solution, paired with the proper documentation, gives your business the possibility to add this feature to any mobile application that you might already use in your organization.

There are many viable options for document scanning solutions nowadays. However, only the best will help you make a difference in your organization. With Klippa DocHorizon, you don’t have to worry that you made the wrong choice.

Why is Klippa Dochorizon a Great Choice for Document Scanning? 

Klippa DocHorizon isn’t just another document tool – it’s a fully AI-powered document processing platform. Klippa combines AI-powered pre-processing, smart automation, and fraud detection to deliver the fastest and most accurate document scanning in 2025.

It allows you to build your own document workflow instantly, so you have complete control over the complexity and particular order of the flow. With our no-code workflow builder, you can create your own workflow for scanning documents in a few easy steps:

1. Evaluate your document scanning requirements and goals.
2. Sign up for the platform using your business credentials.
3. Create your custom workflow for document scanning.
4. Verify data extraction results and add Human-in-the-Loop configuration if needed.
5. Classify and organize the scanned documents securely for easy access.
6. Monitor and maintain the development of the flows for optimal performance.

What makes Klippa stand out from the rest?

Unlike many document scanning tools that focus only on basic OCR, mobile scanning, or simple storage, Klippa DocHorizon offers an end-to-end automation suite built for intelligent processing at scale. What sets Klippa apart is its combination of advanced OCR, fraud detection, anonymization, and real-time integrations – all in a customizable, no-code environment.

Now part of the SER Group, a recognized Leader in the Gartner® Magic Quadrant™ for Document Management, Klippa brings enterprise-grade document scanning capabilities to teams across industries. Whether you’re in finance, logistics, or healthcare, DocHorizon is the most powerful and flexible scanning software available in 2025.

Powered by AI technologies, our platform offers you various modules you can mix and match, based on your specific use case. That said, you can do more than just scan documents, as Klippa DocHorizon gives you the ability to:

• Capture data from 150+ document types with your mobile device
• Easily convert documents to your desired format, such as CSV, JSON, and XML
• Automatically anonymize data and images to ensure data privacy and regulatory compliance 
• Classify and categorize documents effortlessly to enhance productivity levels in your organization 
• Benefit from seamless integration with more than 50 integrations available 
• Prevent fraud in your organization with automated document verification 

Make document scanning easy and enjoyable for your entire organization. If Klippa Dochorizon piqued your interest, contact our experts to get personalized advice or book a demo down below!

FAQ