It’s no secret that document management plays an important role in every organization. In hope of further improving this process, companies of all sizes have implemented document scanning technology, to ease their data and file-processing tasks, making the paperless office dream come true.
Using the best document scanning software to turn files into digital data that can be stored in your database or in the cloud is now a common practice of many businesses. Why? It automates document scanning workflows, eliminating a never-ending cycle of data entry tasks, saving both time and money.
However, with a large variety of scanning software now available, the challenge to find the best solution for your business is now bigger than ever. To help you out, in this blog we will evaluate the 7 best document software in the market with pros and cons as well as provide you with a list of features that you should look into. Let’s get started!
What is Document Scanning Software?
Document scanning software is software used to read and convert paper documents into digital ones, while being able to extract information from them in an instant.
A document scanner uses OCR, or Optical Character Recognition, to read and extract data from all types of documents. Moreover, it gives organizations the ability to convert, edit, store and share their paper documents in a digital format. Hence, with the help of document scanning software, businesses get to manage their document workflows in a convenient and efficient way.
At this point, you might be considering implementing document scanning software but are still wondering where to start. To make sure you get the most out of automating the document scanning workflow, we’ll go over some of the aspects you need to take into consideration before choosing the software that’s right for you.
Which Features Should You Look for in Scanning Software for Documents?
While the ability to scan and digitize documents is the main focus of such software, you can’t overlook other factors, for instance, the user experience or output quality. Let’s dive into some of the most important features of scanning software:
- Wide document coverage: Having the ability to capture data from multiple document types allows you to improve multiple areas within your organization. For instance, invoice scanning or processing for accounts payable, receipts for expense management, or ID cards, passports, and driver’s licenses for KYC processes ensures a safe and secure business environment.
- Integrations: It is important to opt for a scanning software that can be integrated with all your existing applications such as accounting software or ERP system. This makes the scanning process smoother, as the ability to convert the extracted data to various forms that can be processed by the ERP system for instance, prevents any mishaps from occuring.
- OCR accuracy: A low or average level of OCR accuracy can create even more obstacles for businesses, as you will have to spend additional time further correcting the incorrect data. On the other hand, high OCR accuracy can drastically improve the speed and quality of your information extraction process.
- Batch processing: Being able to scan multiple documents simultaneously saves your organization a large amount of time, otherwise used on small and rather mundane tasks. Implementing a document scanning software that lets you upload and process documents in batches improves your turnaround time and eliminates needless delays.
- Image processing: The capacity of a document scanning software to process images is a great attribute when it comes to scanning identity documents for instance. The ideal software is powered by AI, giving you the possibility to enhance the captured image quality with pre-processing features, such as dealing with low-light situation, uncropped images or skewed images.
- Ease of implementation: A smooth implementation of the software is just the first step to achieving the desired efficiency of your document workflow. A document scanning SDK, paired with the proper documentation, gives your business the possibility to add this feature to any mobile application that you might already use in your organization.
Now that you got acquainted with the aspects that differentiate a good scanning software from a truly great one, let’s delve into a list showcasing some of the best options on the market.
The 7 Best Document Scanning Software
1. Klippa DocHorizon
Klippa DocHorizon is an AI-powered intelligent document processing solution made to facilitate your business processes. It helps your business enhance the quality of all document-related workflows, allowing you to scan and process documents smartly and efficiently. Be it invoice scanning or identity document processing, Klippa DocHorizon fulfills all criteria.
Pros
- High OCR accuracy (up to 99% accuracy)
- Real-time user feedback when scanning documents
- Ability to scan all types of documents
- Extraction of data within seconds
- Ensured GDPR compliance for safeguarding clients’ data privacy
- Easy to implement document scanning SDK with documentation
- Option to configure and design document scanning SDK based on your needs
- Image enhancement and auto-cropping for smoother image processing
- Signature & Image Extraction
Cons
- Only supports the Latin alphabet
- No document generation options
2. Nanonets
Nanonets is an easy-to-use, straightforward document-scanning software provider. It uses high-accuracy OCR to extract data from paper documents and can be integrated into your existing applications via API.
Pros
- Data extraction from PDFs, emails, images, tables, and websites
- Handwriting recognition
- Variety of customization options
- End-to-end document management system
- Good customer support
Cons
- No document generation options
- Cannot be used for e-signing documents
3. Kofax
Kofax streamlines document processing, allowing your business to improve the speed and quality of all document flows. While Kofax is a suitable option for businesses wishing to customize their document management system, it comes with certain limitations.
Pros
- Easy setup
- Great documentation verification system
- 100+ integration connectors
- Option to customize the solution based on the particular needs of a company
- Enhances image quality, crops it, and straightens it before data extraction processes
Cons
- Low OCR accuracy
- Does not detect handwriting
- No data privacy and security measures
- Unsatisfactory user experience
4. ABBY FineReader
ABBY FineReader offers an AI-powered OCR SDK designed to streamline document management systems. It uses a high-accuracy OCR for precise data extraction, while also allowing for image pre-processing.
Pros
- High accuracy OCR
- Detailed documentation for streamlined integration
- Advanced image pre-processing
- Document classification for enhanced document management
Cons
- Cannot process documents in batch
- Lack of data privacy and security measures
- No user feedback
5. Adobe Scan
Adobe Scan app is a useful tool that helps business professionals scan day-to-day documents, such as receipts or business cards. Its OCR technology creates a smooth data extraction process, allowing the user to further safely store the scanned documents.
Pros
- Scan and convert documents, business cards, forms and whiteboards
- Good image pre-processing
- Handwriting recognition
- Safe storage of scanned documents for secure use of data
- Customized document storing and filing for easier access
Cons
- Scanned documents are only converted into PDF extension
- Small variety of documents available for processing
- Lack of user feedback and customer support
6. Laserfiche
Laserfiche provides a file scanning option that allows for intelligent data capture and automated document management. This software offers the option to create a centralized and searchable database for scanned documents, enhancing organization levels.
Pros
- Easy documentary management features
- Creates a centralized, searchable database for the user
- Captures data from electronic forms, paper documents, emails
Cons
- Inability to upload and process documents in batch
- Unclear documentation
- Functions with third-party support
- Limited workflow capabilities
7. PaperScan
PaperScan software for document scanning is a basic document management solution, streamlining document processing operations. It comes with a free or premium version, displaying a series of different features.
Pros
- Batch-processing documents
- Image pre-processing
- Document and image annotation
- Document encryption
- Offline version of software also available
Cons
- Unsatisfactory user experience
- Average OCR accuracy
- Only supports a small number of languages
- Limitations to batch-processing when using the free version
- No documentation available
- Lack of data privacy and security measures
There are many viable options for document scanning solutions nowadays. However, only the best will help you make a difference in your organization. With Klippa DocHorizon, you don’t have to worry that you made the wrong choice.
Elevate Document Scanning with Klippa DocHorizon
Using our intelligent document processing solution, you can do more than just scan documents. Improve your document scanning workflows by not only scanning documents but also having the ability to:
- Capture data from a multitude of document types with your mobile device
- Easily convert documents to your desired format, such as CSV, JSON, and XML
- Automatically anonymize data and images to ensure data privacy and regulatory compliance
- Classify and categorize documents effortlessly to enhance productivity levels in your organization
- Benefit from seamless integration with existing software solutions via SDK or API
- Prevent fraud in your organization with automated document verification
Take care of your documents and upgrade your business day by day. If Klippa Dochorizon piqued your interest, contact our experts to get personalized advice, or book a demo down below!