CUSTOMER STORIES | BORON MANAGEMENT
How Boron Management Automated Invoice Approval with Klippa
Discover how Boron Management optimized invoice handling with Klippa and its enhanced NetSuite integration, improving efficiency, reducing errors, and ensuring scalable workflows across multiple entities.
About Boron Management
Boron Management is the family office and private investment company of the J.A. Fentener van Vlissingen family. It supports several foundations established by different family members and operates with a long-term vision of creating a legacy for future generations. Founded in 1975 by John Fentener van Vlissingen, Boron was established to unify various investments under a single umbrella.
Van Vlissingen is also the founder of BCD Group, a global leader in the travel industry. With a strong entrepreneurial spirit and a focus on continuity, Boron has grown into a well-respected family business managing diverse financial and philanthropic interests. Prior to Klippa, Boron’s finance team managed invoices manually using NetSuite, lacking a centralized system for approval flows and scalability.
The Challenges of Manual Invoice Approval in Consulting
Prior to implementing Klippa, Boron Management relied on manual invoice entry and disjointed administration through NetSuite. Each invoice was processed by hand, with no structured approval process or centralized visibility, leading to inefficiencies and bottlenecks.
The growing complexity of managing multiple entities and departments only compounded the challenge, as approvals had to be chased manually and key information was often missed or misrouted. This resulted in delays, higher risk of errors, and limited control over the financial workflow.
Boron Management Enhances Efficiency with Klippa’s Invoice Processing and enhanced NetSuite Integration
By adopting Klippa’s automation technology, Boron Management significantly streamlined its invoice approval process. Klippa introduced smart approval flows tailored to each department, such as Marketing, HR, and Facilities. Historical data was leveraged to implement merchant recognition and suggestion logic, enabling invoices to be routed to the right approvers automatically. Conditional rules, like mandatory dual approval for invoices over €5,000 ensured proper oversight.
Additionally, Klippa’s OCR capabilities enabled entity recognition, seamlessly identifying the correct legal entity per invoice. Email-based routing and trust-level automation allowed some flows to bypass manual finance reviews entirely. The self-service setup empowered Boron to independently manage and scale its workflows, including expanding from one to 70 administrations without needing ongoing support.
A key highlight in Boron’s implementation was Klippa’s renewed NetSuite integration. The integration allowed for invoices to be booked directly into NetSuite upon receipt in SpendControl, ensuring real-time accounting accuracy.
Once an invoice is fully approved in SpendControl, its status is automatically updated in NetSuite from “Pending Approval” to “Approved”. If rejected, the invoice status changes to “Rejected” in NetSuite as well. Users can reopen and adjust bookings before final approval, enhancing flexibility and accuracy. Additional improvements included:
These enhancements made the integration more powerful, user-friendly, and adaptable to complex finance environments, a major win for Boron and future Klippa clients using NetSuite.
Why Klippa
Boron Management selected Klippa due to its intelligent OCR features, customizable approval workflows, and proven ability to support organizations with multiple legal entities. The platform’s flexibility, scalability, and self-service configuration options aligned perfectly with Boron’s need for autonomy and control. Klippa’s capacity to adapt to complex, evolving financial structures made it the preferred choice.
The Benefits for Boron Management
Centralized control across multiple administrations
Klippa enabled streamlined workflows per department and entity, improving visibility and governance.
Improved & more efficient invoice processing
Automated routing and suggestion logic drastically reduced manual input and sped up approvals.
Scalable solution with minimal IT dependency
Boron successfully scaled from one to 70 entities with full internal configuration, needing no additional Klippa support.
Powerful NetSuite integration
Real-time booking, status sync, SuiteTax, custom dimensions, & error-proof logic offer high-value automation for NetSuite users.