Digital bookkeeping is a must for accounting firms, but also for every entrepreneur. Thanks to continuous developments in the digital domain, bookkeeping tasks can be automated more and more. Digitalization makes running a business and bookkeeping a lot more efficient and effective.
When making the final switch to digital bookkeeping, however, most entrepreneurs could use some help. In this blog you will read more about the benefits, about the best bookkeeping programs and we will help you on your way to digital bookkeeping.
Smooth document processing thanks to digital bookkeeping
If you want to do your bookkeeping more efficiently, it’s best to go with the digitization trend. Paper puts a brake on smooth document processing.
By digitizing the bookkeeping, you and the client get rid of this paper mountain. The accounting records are then available in the cloud and all authorized persons can access the digital bookkeeping anytime, anywhere.
New documents are immediately available to accountants. Thanks to digital bookkeeping, they no longer have to wait until the end of the quarter for folders to go through. In this case, the accountant has to deal with fewer peak volumes at the end of the period, which spreads the work out better.
Bookkeeping becomes a lot easier digitally
Digitizing your bookkeeping brings a lot of benefits:
- Less error-prone: digital bookkeeping eliminates some of the human handling, greatly reducing the number of manual errors.
- Clear overview: all data is always digitally available in the bookkeeping system. You have real-time insight into your financial household.
- Always available: because the data is available in the cloud, it can be consulted at any place, any time.
- Saving space: filing cabinets full of documents are officially a thing of the past when you switch to digital bookkeeping.
- Less susceptible to fraud: with paper-based accounting, it is possible for an invoice to go unnoticed and be submitted twice. Digital bookkeeping systems, however, are able to detect erroneous and duplicate invoices and issue an alert.
Which digital bookkeeping programs are the best?
There are several vendors of digital bookkeeping programs available. To keep things clear for you, we highlight a few of our favorite ERP and bookkeeping programs for you here (not sorted by preference):
- Oracle NetSuite
- Microsoft Dynamics 365
NetSuite is one of the leading integrated cloud business solutions, including accounting, ERP, CRM and e-commerce software. By providing everything in one package, the platform can replace a company’s management system that is comprised of different pieces. One of the things we like most about NetSuite is that its SaaS-deployment model means it’s completely scalable and thus appropriate for both small and large companies.
SAP is a German software corporation that develops enterprise software to manage business operations and customer relations. The company is especially known for its ERP software, which enables its customers to run their business processes, including accounting, sales, production, human resources and finance, in an integrated environment.
The Minox ERP package makes digital bookkeeping very easy. Thanks to the simple structure of the software, you can book and correct records in no time. As a company or accountancy firm you can continue to grow unhindered. Minox is designed to be completely flexible. The setup can be continuously fine-tuned without complicated software updates.
Xero is a cloud-based accounting software that makes bookkeeping a lot easier for small and medium-sized businesses. Xero’s software has numerous advantages. For example, it is always possible to access your financial data and get real-time insight. Xero performs bookkeeping functions like invoicing and payroll, and allows you to connect the program to a live bank feed.
Microsoft Dynamics 365
Microsoft Dynamics 365 is a cloud-based business platform that combines components of CRM and ERP, along with productivity applications and artificial intelligence tools. It is beneficial to companies because it enables them to improve their sales and customer service processes, as well as to increase employee productivity.
Sage X3, formerly known as Sage Business Cloud Enterprise Management, is an ERP software that includes integrated functionality for financial management, sales, customer service, inventory, and business intelligence. It is an end-to-end solution that brings together all of the firm’s operations.
QuickBooks is an accounting program developed by Intuit. QuickBooks is geared mainly toward small and medium-sized businesses and offers on-premise accounting applications as well as cloud-based versions that accept business payments, manage and pay bills, and payroll functions.
Integrate Klippa into your bookkeeping program
Once you have chosen the right ERP or bookkeeping program, digital bookkeeping can begin. Link your solution and a world of possibilities opens up for you. Processes can be further optimized and automated. This is also called pre-accounting.
Pre-accounting is easy with Klippa. We have an expense management and an invoice processing software solution which can be easily integrated into the bookkeeping program. This will save you up to 70% in processing time.
Receipts and invoices are submitted via our mobile app, online or via email. Managers can then approve or reject them with one click of the mouse. Finally, the receipts and invoices automatically arrive in your chosen ERP or accounting program.
Klippa can be integrated with all the ERP and accounting systems mentioned above via an API link. This link provides time savings, improved work processes and fraud prevention during digital bookkeeping.
Contact our product specialists
Want to learn more about how Klippa can help you with digital bookkeeping? Then get in touch with one of our product specialists. Send an email to [email protected], or schedule a demo. In this 30-minute free online demo, you’ll get a clear picture of Klippa and how we can help you with digital accounting.