Digital expense management, how does it work?
Submitting expenses with Klippa
With Klippa digital expense management, you can easily submit claims via the mobile app or web application. Klippa works with automatic text recognition and authorization layers. It also synchronizes all relevant information from Exact Globe and prepares smart booking suggestions.
As a manager, you approve expense reports with a snap in the Klippa App or via web application. Mandatory fields ensure that you only work with complete expense reports, making the approval process smooth and fine. Once approved, the claim is assigned to Finance who handle the processing in Exact Globe.
Process expenses in Exact Globe
In your to-do list, all the expense claims are ready including booking line for Exact Globe. You book the expense claims as individual lines or as reports and the receipts go along as attachments to the entry.
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Benefits of processing expenses with Klippa
Let's talk over the phone!
We love to explain more about Klippa via a short phone call. If you want us to call you back, just choose a date and time that suits you best. If you leave the date and time empty we will call you within 30 minutes!
We are available for calls in English, Spanish, French, German and Dutch during office hours (CEST time zone). You can reach us at +31 50 2111631.
Frequently Asked Question
What does API integration with your accounting package do?
The api integration with your accounting package allows relevant accounting data to be synchronized to SpendControl.
Examples are the relevant administrations, suppliers, employees, the general ledger accounting schema and the VAT schema.
Dimensions such as cost centers, cost carriers and projects can also be synchronized to SpendControl.
What information is synchronized from the integration?
Expenses booked to Exact Globe can be booked to the employee created in Exact Globe.
When making the booking, the correct general ledger account and VAT code is automatically suggested in Klippa SpendControl. Also, the correct cost center, cost carrier and/or project can be sent along with the booking.
What other integrations does Klippa offer?
In addition to the Exact Globe integration, we also offer many other integration options to make your accounting process as efficient as possible.
We offer interfaces with SAP, Twinfield, Xero, NetSuite, and many other ERP systems.
Has Klippa SpendControl integrated automatic text recognition?
Klippa SpendControl works with in-house developed text recognition (OCR) software. OCR stands for Optical Character Recognition. This technology recognizes text and converts it into data so that eventually your receipts and invoices can be booked in no time.
Klippa’s text recognition software is market-leading and is used by dozens of accounting & ERP packages in Europe through our DocHorizon product.
We automatically extract the following receipt & invoice data:
– the store/relationship
– the purchase date
– the total amount
– the VAT percentages
– the VAT amounts
– the currency
For invoices, we also extract:
– the invoice date
– the invoice number
What is the implementation time for creating a integration from Klippa to Exact Globe?
To make sure you can get started as quickly as possible, we help you set up the account and integrate with Exact Globe through an onboarding call.
After your account is fully set up, we do a good knowledge transfer in an onboarding call to the people who will be working with Klippa so you will be able to make the software your own.
Usually the implementation time depends on the complexity of the setup. Overall it is somewhere between 2-6 weeks.
We are happy to discuss this with you in a personal meeting. Our helpdesk articles can also help you on your way.
Does Klippa offer invoice processing in addition to digital expense management?
Sure! In addition to digital expense management, Klippa offers a module specifically for processing purchase invoices.
Purchase invoices can easily be forwarded to one or more Klippa SpendControl mailboxes, after which the purchase invoice with the read data is added to the workflow for approval.
An approved invoice automatically receives a booking proposal for Exact Globe and is processed at the touch of a button!
It is also possible to manage both expenses and invoice processing in one workflow. This way you are not dependent on different modules and can manage everything from a central point.