Digital invoice processing, how does it work?
Submit invoices with OCR technology
In Klippa, you can add invoices to the dashboard in three ways: (1) automatically forward invoices to your Klippa mailbox, (2) upload invoices from your computer, and (3) scan invoices using the Klippa App. Each option has Klippa’s OCR technology integrated.
Approve invoices via customizable approval flows
After an invoice is added to Klippa, it is automatically assigned to the appropriate employee for approval. For this purpose, Klippa has extensive multi-level approval workflows. Approval can be done with the mobile app or via the web application.
Automatically process invoices in Xero
An approved invoice contains all data processed in Xero. Klippa provides a booking suggestion for the supplier, including accounts, tax rates, amount(s), and different tracking categories.
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Benefits of processing invoices with Klippa
Let's talk over the phone!
We love to explain more about Klippa via a short phone call. If you want us to call you back, just choose a date and time that suits you best. If you leave the date and time empty we will call you within 30 minutes!
We are available for calls in English, Spanish, French, German and Dutch during office hours (CEST time zone). You can reach us at +31 50 2111631.
Frequently Asked Question
What information is synchronized from the integration?
Declarations sent to Xero can be booked to the employee created in Xero.
When the booking is made, the correct general ledger account and VAT code is automatically suggested in Klippa SpendControl.
Also, the correct tracking categories can be sent with the booking.
What languages are supported in the application?
Klippa SpendControl is currently available in 7 different languages that you can set per user.
The languages supported by Klippa are Dutch, English, German, Spanish, French, Portuguese, and Greek. This way every user can use Klippa in his or her own language.
What other integrations does Klippa offer?
In addition to the Xero integration, we also offer many other integration options to make your accounting process as efficient as possible.
We offer interfaces with Exact Online, Twinfield, SAP, NetSuite, and many other ERP systems.
What booking principles does Klippa SpendControl apply?
Klippa follows the principles of Xero for creating bookings in Xero. Bookings that should not be created in Xero based on Xero principles are also blocked in SpendControl.
You will see an identical error message in SpendControl as the one you see in Xero. How convenient!
What is the implementation time for creating a integration from Klippa to Xero?
To make sure you can get started as quickly as possible, we help you set up the account and integrate with Xero through an onboarding call.
After your account is fully set up, we do a good knowledge transfer in an onboarding call to the people who will be working with Klippa so you will be able to make the software your own.
Usually the implementation time depends on the complexity of the setup. Overall it is somewhere between 2-6 weeks.
We are happy to discuss this with you in a personal meeting. Our helpdesk articles can also help you on your way.
Does Klippa offer digital expense management in addition to invoice processing?
Sure! In addition to invoice processing, Klippa also offers a special module for digital expense management.
You can easily submit expenses via the mobile app or web application. Submitted claims end up in the to-do list of the approver, who can approve them anywhere and at any time.
Also in this module, approved expense reports can be booked by the click of a button to Xero! It is also possible to manage both expense management and invoice processing in one workflow.
This way you are not dependent on different modules and can manage everything from a central point.