Seamless E-Invoicing for Belgium

Q: What is e‑invoicing and why is it important in Belgium?

E‑invoicing is the electronic exchange of invoices in a structured digital format, required in Belgium to ensure compliance with government and VAT rules. Klippa helps Belgian companies automate invoice creation, submission, and archiving according to Belgian standards.

Q: What formats are accepted for e‑invoicing in Belgium?

Belgium primarily accepts XML-based UBL formats for structured invoices, especially via the Peppol network. Klippa converts invoices into UBL and sends them directly through compliant channels.

Q: Does e‑invoicing comply with VAT and tax rules?

Yes, Belgian e‑invoicing must contain mandatory VAT fields and meet federal requirements. Klippa ensures the correct data structure and validations for VAT compliance.

Q: Is Peppol mandatory for e‑invoicing in Belgium?

While Peppol is the preferred exchange network for public sector and many B2B transactions, it is increasingly becoming standard. Klippa integrates Peppol access for smooth Belgian e‑invoicing.

Q: Can I send and receive invoices automatically?

Yes, automated exchange systems can transmit and receive e‑invoices without manual handling. Klippa’s API supports automated sending, receiving, and storing of Belgian compliant invoices.

Q: Does Belgian e‑invoicing work for cross‑border transactions?

Yes, when using networks like Peppol, Belgian e‑invoicing can be sent internationally in standardized formats. Klippa enables cross‑border readiness for EU and global trade compliance.

Q: Can e‑invoicing from Klippa connect to ERP or accounting software?

Yes, many e‑invoicing solutions integrate directly with ERP and accounting systems. Klippa connects via APIs and SDKs to leading ERP, accounting, and CRM platforms.

Q: Is e‑invoicing safe for sensitive financial data?

Secure e‑invoicing uses encryption, authentication, and GDPR-compliant storage. Klippa offers ISO 9001 and 27001 certified handling with encryption and anonymization features.

Q: What industries benefit most from e‑invoicing?

Public sector suppliers, manufacturing, retail, logistics, and professional services see the biggest gains through automation and compliance. Klippa adapts workflows to industry-specific needs.

Q: How much does e‑invoicing software cost?

Pricing depends on invoice volume, features, and integration needs. Klippa offers flexible plans from pay‑as‑you‑go to enterprise subscriptions — contact us for a tailored quote.

Adhere to Belgian e-invoicing regulations. Enable accounting teams to send & receive e-invoices with minimum effort using Klippa.

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Comply with E-Invoicing Regulations in Belgium

From January 2026, all B2B transactions in Belgium must be handled via e-invoicing. While B2G transactions were already mandatory since March 2024. Below is what these regulations entail and what is next:

Invoice format

The Belgian government has chosen the PEPPOL BIS (UBL format) as the standard for receiving e-invoices.

Invoice Archiving

Based on the Belgian laws, it’s a must to keep your e-invoices archived for up to 7 years.

Future E-Reporting

Starting in 2028, Belgium will transition to a real time reporting system where invoice data is shared automatically with tax authorities. This continuous transaction control will eventually replace manual reports like the annual customer listing.

Send & Receive E-invoices in Belgium

Following the new regulations, the issuing and receiving of e-invoices in Belgium can be done manually using the Mercurius portal, or the process can be automated and handled in bulk through a software provider with a Peppol Access Point.

Send and Receive E-invoices with Klippa

Ensure compliance with e-invoicing standards and gain instant access to sending and receiving e-invoices through the Peppol network with Klippa’s API or no-code platform.

Integrate E-invoicing Easily

Integrate e-invoices with your current ERP, CRM, or financial software, ensuring smooth synchronization of data between different systems.

Convert invoices into UBL format as required by Belgian regulations

Utilize our API or platform documentation for seamless integration

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Access the Peppol Network Quickly

Get your Peppol ID with Klippa and seamlessly send electronic invoices to your partners in Belgium and across the world through the Peppol network.

Automate invoice processing to minimize manual labor by processing invoices in bulk

Send and receive invoices globally with our multi-language coverage

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Automate Invoicing Workflow

Streamline your entire invoice workflow. Everything from reception to validation is handled by Klippa automatically, ensuring efficient processes.

Authenticate and verify data by comparing POs and invoices

Streamline your e-invoices approval with automation

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Are you working with a legacy system? We can help!

Seamlessly integrate Klippa’s API to send and receive e-invoices through networks like Peppol. Regardless of how old your current software is, we’re here to assist you every step of the way!

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Take Advantage of Automated Electronic Invoicing

Optimize your financial workflows with Klippa’s cloud e-invoicing, offering an easy way to connect to EDI networks and comply with Belgian e-invoicing regulations.

Fast time to market

Connect our plug-and-play e-invoicing API and enable the exchange of electronic invoices in just a few hours.

Retain customers

Retain your customers & partners and attract new ones by adding e-invoicing capabilities to your workflow.

100% digital workflow

Achieve a 100% digital invoice processing workflow by leveraging invoice conversion to EDI file formats.

Reduce costs

Reduce costs by 60%, automating invoice processing without needing to develop your own solution.

Key Features of Our E-Invoicing Solution

Conversion to UBL or XML

With Klippa, you can automatically convert your invoices formats required by the Belgian government such as UBL.

Multi language coverage

Klippa’s e-invoicing solutions can process invoices efficiently in all languages using the Latin alphabet.

Data specific validation

While invoices are being converted to structured data, our API can verify the accuracy with fraud detection automation.

Digital Archiving

With our e-invoicing solution, you automatically save invoices up to 7 years as required by the Belgian laws.

Seamless API integrations

Seamlessly integrate with your existing ERP, CRM and other financial systems to easily add e-invoicing capabilities to your solutions.

100% secure and compliant

Our solutions meet 100% of regulatory requirements, ensuring compliance with international standards like ISO & PEPPOL.

Move past traditional invoicing limitations with our global e-invoicing approach

Process and issue invoices at scale while maintaining compliance with each country’s specific regulations, freeing you from the constraints of traditional systems with Klippa.

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Scale your AP and AR processes seamlessly with e-invoicing

Are you part of a Belgian organization and finding the transition to e-invoicing overwhelming? Worry no more! Simplify your workflow with our user-friendly e-invoicing solutions. Our expert team will assist you with a quick setup, ensuring full compliance with industry standards and regulations.

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Fast & Compliant E-Invoicing in Belgium

Ensure every invoice meets the strict Peppol BIS 3.0 standards. Improve accuracy, eliminate manual entry errors, and ensure total trust in your financial workflows.

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